Legal Office Admin & Events Coordinator

Jobvite, Inc.; Portland (OR); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Volunteer days

Dental plan

Fertility and adoption benefit

Sabbatical after 13 years

Tuition reimbursement

Commuter benefits

Retirement contributions

Job summary

Davis Wright Tremaine LLP seeks an Office Administrative Coordinator for our Portland office. This in-office role supports the Office Administrator, Operations Supervisor, and Legal Assistant Manager(s) with calendar management, correspondence, meeting coordination, and vendor management.

Responsibilities include onboarding coordination for new staff, coordinating vendor programs, planning events, and assisting with IT rollouts and budgets. Requires strong organization and communication skills.

Qualifications

• 3+ years of administrative assistant or similar experience.
• High level of confidentiality.
• Solutions-driven with a can-do attitude.
• Strong emotional intelligence and adaptability to different personalities.
• Approachable and friendly demeanor with customer service focus.
• Excellent communication and organizational skills.
• Ability to work independently with minimal supervision.
• Proficiency with MS Office Suite.

Responsibilities

• Serve as central hub for office management and coordinator with the office administrator and supervisors.
• Attend and record notes from administrative meetings and circulate reminders.
• Coordinate public transportation monthly passes and vendor programs.
• Manage vendor invoices and assist with expense reporting.
• Support onboarding for new staff and Summer Associates, including orientations.
• Assist with office projects, IT rollouts, client events, and professional development initiatives.
• Track department budgets and spending across programs.

Skills

Confidentiality

Communication skills

Organization

Teamwork

Education

GED or High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Davis Wright Tremaine LLP seeks an Office Administrative Coordinator for our Portland office. This in-office role supports the Office Administrator, Operations Supervisor, and Legal Assistant Manager(s) with calendar management, correspondence, meeting coordination, and vendor management.

Responsibilities include onboarding coordination for new staff, coordinating vendor programs, planning events, and assisting with IT rollouts and budgets. Requires strong organization and communication skills.