Portfolio Operations Lead: Data, Reporting & Systems

Admiral Communities LLC; Knoxville (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

401(k) retirement plan

Paid time off

Paid holidays

Job summary

Admiral Communities LLC is seeking a highly organized Portfolio Operations Coordinator to support a multi-state real estate portfolio. You will maintain portfolio data integrity, coordinate lender reporting and refinances, track park-owned home inventory, monitor capital projects, and ensure leadership has accurate information for decision-making.

The ideal candidate is detailed-oriented, analytical, proactive, and enjoys building systems and processes in collaboration with executive leadership.

Qualifications

• Associate’s or Bachelor’s degree in Business, Finance, Accounting, Real Estate, Property Management, or related field.
• Three or more years of experience in commercial real estate, property management, portfolio administration, banking, loan administration, construction administration, accounting support, operations coordination, or project coordination.
• Experience supporting a multi-property or multi-entity portfolio preferred.
• Experience with Rent Manager, Asana, Yardi, AppFolio or similar software preferred.
• Exceptional organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with attention to detail and accuracy.

Responsibilities

• Maintain portfolio information across Rent Manager, Asana, Google Workspace, Excel and other systems.
• Prepare recurring executive reports on occupancy, collections, park-owned home inventory, capital projects and vacancies.
• Audit data for completeness and accuracy before distribution of reports.
• Produce weekly exception reports highlighting overdue projects and risks.
• Reconcile discrepancies between operational, accounting, and reporting systems.
• Develop standardized reporting procedures and data management standards.
• Collaborate with Operations, Accounting, and Property Management to improve data quality.

Skills

Analytical skills

Organizational skills

Attention to detail

Problem solving

Communication skills

Multi-tasking

Education

Bachelor’s or Associate degree in Business/Finance/Real Estate/Property Management

Tools

Rent Manager

Asana

Yardi

AppFolio

Google Workspace

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Job description

Admiral Communities LLC is seeking a highly organized Portfolio Operations Coordinator to support a multi-state real estate portfolio. You will maintain portfolio data integrity, coordinate lender reporting and refinances, track park-owned home inventory, monitor capital projects, and ensure leadership has accurate information for decision-making.

The ideal candidate is detailed-oriented, analytical, proactive, and enjoys building systems and processes in collaboration with executive leadership.