Polished Legal Receptionist & Administrative Specialist (AZ)

The Carroll Law Firm; Anthem (AZ); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Bonus based on performance

Free food & snacks

Job summary

Anthem Law is seeking a polished Receptionist/Administrative Assistant to greet clients and manage front-office operations in Anthem, AZ. You will handle calls, scheduling, and correspondence while supporting attorneys and staff with practical admin tasks in a professional setting.

The role emphasizes organization, discretion with confidential information, and delivering a welcoming client experience in a fast-paced office. Prior legal or professional services exposure is a plus.

Qualifications

• Prior experience in a receptionist, administrative assistant, or office support role preferred.
• Experience in a legal or professional services environment is a plus.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Excellent organizational skills and strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Friendly, dependable, and able to multitask in a fast-paced office setting.

Responsibilities

• Greet and assist clients, visitors, and incoming callers in a professional and courteous manner
• Answer and direct multi-line phone calls, take messages, and manage voicemail
• Schedule and confirm client appointments, consultations, and attorney meetings
• Manage incoming and outgoing mail, emails, and legal correspondence
• Maintain and organize client files, legal documents, and case records
• Support attorneys and staff with data entry, drafting correspondence, and general administrative tasks
• Maintain a clean, organized, and welcoming front office environment

Job description

Anthem Law is seeking a polished Receptionist/Administrative Assistant to greet clients and manage front-office operations in Anthem, AZ. You will handle calls, scheduling, and correspondence while supporting attorneys and staff with practical admin tasks in a professional setting.

The role emphasizes organization, discretion with confidential information, and delivering a welcoming client experience in a fast-paced office. Prior legal or professional services exposure is a plus.