Receptionist/Administrative Assistant

The Carroll Law Firm; Anthem (AZ); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Bonus based on performance

Free food & snacks

Job summary

Anthem Law is seeking a polished Receptionist/Administrative Assistant to greet clients and manage front-office operations in Anthem, AZ. You will handle calls, scheduling, and correspondence while supporting attorneys and staff with practical admin tasks in a professional setting.

The role emphasizes organization, discretion with confidential information, and delivering a welcoming client experience in a fast-paced office. Prior legal or professional services exposure is a plus.

Qualifications

• Prior experience in a receptionist, administrative assistant, or office support role preferred.
• Experience in a legal or professional services environment is a plus.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Excellent organizational skills and strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Friendly, dependable, and able to multitask in a fast-paced office setting.

Responsibilities

• Greet and assist clients, visitors, and incoming callers in a professional and courteous manner
• Answer and direct multi-line phone calls, take messages, and manage voicemail
• Schedule and confirm client appointments, consultations, and attorney meetings
• Manage incoming and outgoing mail, emails, and legal correspondence
• Maintain and organize client files, legal documents, and case records
• Support attorneys and staff with data entry, drafting correspondence, and general administrative tasks
• Maintain a clean, organized, and welcoming front office environment

Job description

Benefits:

• Paid time off
• Bonus based on performance
• Free food & snacks

About the Role:

Anthem Law is an established and expanding general practice law firm committed to providing personalized legal services and dedicated client care. Our firm focuses on Estate Planning, Personal Injury, Family Law, Probate and Traffic Matters. The firm Law Firm is looking for a polished and professional Receptionist/Administrative Assistant to be the welcoming face of our practice in Anthem, AZ. This is a fantastic opportunity to join a dedicated legal team where your organizational skills and positive attitude will make a real impact every day.

Responsibilities:

• Greet and assist clients, visitors, and incoming callers in a professional and courteous manner
• Answer and direct multi-line phone calls, take messages, and manage voicemail
• Schedule and confirm client appointments, consultations, and attorney meetings
• Manage incoming and outgoing mail, emails, and legal correspondence
• Maintain and organize client files, legal documents, and case records
• Support attorneys and staff with data entry, drafting correspondence, and general administrative tasks
• Maintain a clean, organized, and welcoming front office environment

Requirements:

• Prior experience in a receptionist, administrative assistant, or office support role preferred
• Experience in a legal or professional services environment is a plus
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Excellent organizational skills and strong attention to detail
• Ability to handle confidential information with discretion and professionalism
• Friendly, dependable, and able to multitask in a fast-paced office setting

About Us:

Anthem Law is a trusted legal practice serving clients in the Anthem, AZ community and surrounding areas. We are committed to providing exceptional legal counsel while fostering a supportive and respectful work environment for our team. Our staff takes pride in the meaningful work we do and the lasting relationships we build with our clients.