Polished Front Desk Receptionist | Guest Concierge

Northbound Executive Search; New York (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

Northbound Executive Search is seeking a polished receptionist to be the first point of contact in our New York office. The role involves greeting visitors, handling calls, and providing general administrative support to keep daily operations running smoothly.

The ideal candidate is organized, professional, and personable, with strong communication skills and the ability to multitask in a fast-paced environment. Prior front-desk or customer-service experience is preferred.

Qualifications

• 1-3+ years of receptionist, administrative, or customer service experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional demeanor and polished interpersonal skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.

Responsibilities

• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls.
• Manage the reception area and maintain a clean, organized, and professional environment.
• Coordinate visitor arrivals and notify appropriate employees of guests.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule and coordinate conference rooms and meeting spaces.
• Provide administrative support to various departments as needed.
• Assist with meeting preparation, including organizing materials and coordinating refreshments.
• Monitor office supplies and assist with inventory management.
• Respond to general inquiries and direct requests to the appropriate individuals.
• Maintain confidentiality and exercise discretion when handling sensitive information.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Multitasking

Attention to detail

Job description

Northbound Executive Search is seeking a polished receptionist to be the first point of contact in our New York office. The role involves greeting visitors, handling calls, and providing general administrative support to keep daily operations running smoothly.

The ideal candidate is organized, professional, and personable, with strong communication skills and the ability to multitask in a fast-paced environment. Prior front-desk or customer-service experience is preferred.