Office Concierge & Front Desk Host

NewEdge Wealth LLC.; New York, Northern (NY, KY); Hybrid; USD 41,000 - 48,000; Full time

Job summary

NewEdge Wealth LLC. in New York seeks a professional receptionist to be the first point of contact for employees, clients, and guests, helping create a welcoming experience and ensuring the office runs smoothly.

The role blends front desk duties with general office support, including meeting coordination, mail handling, and vendor coordination. A proactive, personable approach is essential to maintain a professional, organized workspace.

Qualifications

• Previous receptionist, administrative, hospitality, customer service, or office support experience preferred.
• Excellent communication and interpersonal skills.
• Professional, friendly, and service-oriented demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced office environment.
• Dependable and punctual with a strong sense of ownership.
• Comfortable interacting with employees at all levels, clients, executives, and outside vendors.
• Proficiency with Microsoft Outlook and other Microsoft Office applications preferred.

Responsibilities

• Greet and welcome employees, clients, and visitors in a professional and friendly manner.
• Register all guests through Prism and ensure visitors follow appropriate office check-in procedures.
• Offer beverages and assist with the overall hospitality experience for guests.
• Notify employees when their guests arrive and direct visitors to the appropriate meeting or conference room.
• Answer and direct incoming phone calls and general inquiries as needed.
• Maintain a tidy, organized, and professional reception area at all times.
• Manage and coordinate conference room bookings.
• Assist with meeting room setup and ensure rooms are tidy and ready for meetings.
• Help coordinate basic meeting needs, including beverages and supplies.
• Assist with breakfast, lunch, and other office meetings or events as needed.
• Receive, organize, and distribute incoming mail and packages.
• Handle deliveries and ensure items are promptly distributed to employees on the floor.
• Coordinate outgoing packages and deliveries as needed.
• Serve as a point of contact for delivery personnel and couriers.
• Monitor office supply inventory and place orders when supplies are running low.
• Maintain adequate inventory of items including printer paper, binding materials, pens, markers, water bottles, paper towels, and other office essentials.
• Restock hot coffee pods and other kitchen supplies as needed.
• Empty and organize the dishwasher each morning.
• Help maintain a tidy, organized, and well-stocked kitchen and common areas.
• Assist with general office organization and upkeep and support the management of our daily office cleaning service
• Provide general administrative support to employees and leadership as needed.
• Assist with ad hoc office projects and requests.
• Assist with coordinating building management, vendors, and service providers as needed
• Help ensure the office is prepared for visitors, meetings, and events.
• Identify office needs proactively and take initiative to address them.

Skills

Communication

Customer service

Organization

Multitasking

Punctuality

Interpersonal skills

Professional demeanor

Learning systems

Tools

Microsoft Outlook

MS Office

Job description

NewEdge Wealth LLC. in New York seeks a professional receptionist to be the first point of contact for employees, clients, and guests, helping create a welcoming experience and ensuring the office runs smoothly.

The role blends front desk duties with general office support, including meeting coordination, mail handling, and vendor coordination. A proactive, personable approach is essential to maintain a professional, organized workspace.