Polished Documents & Records Management Specialist

RSI EnTech, LLC; Oak Ridge (TN); On-site; USD 55,000 - 70,000; Full time

Job summary

RSI EnTech, LLC is seeking a Document Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This role supports desktop publishing, editing, records management, and document control across materials from client deliverables to internal communications.

The ideal candidate is self-directed, highly organized, and able to balance multiple priorities while following established requirements and ensuring accuracy, accessibility, and

Qualifications

• Bachelor's degree required in English, communications, journalism, business administration, or related field.
• 3+ years of relevant professional experience in desktop publishing, document production, editing, records management, or document control.
• Experience editing nontechnical business documents for grammar, clarity, consistency, organization, tone, and readability.
• Proficiency with Microsoft Word, PowerPoint, Excel, Outlook, Teams, and SharePoint or comparable platforms.
• Experience with templates, styles, formatting, tables, page numbering, headers/footers, tracked changes, comments, and comparison tools.
• Knowledge of document lifecycle controls, revision control, approval workflows, distribution, inventories, retention, and disposition.
• Experience with Adobe Acrobat Pro and desktop publishing or design tools like InDesign or Publisher.
• Strong attention to detail, organizational skills, and ability to manage competing priorities.
• Ability to work independently and protect confidential information.

Responsibilities

• Perform desktop publishing and document production using approved templates, styles, and branding.
• Edit business and administrative content for grammar, spelling, punctuation, clarity, flow, organization, and readability.
• Prepare, revise, proofread, format, and publish reports, plans, procedures, policies, proposals, presentations, forms, letters, memoranda, and other deliverables.
• Convert source material into consistent, professional documents and perform final quality checks for formatting and compliance with templates.
• Administer document control processes across the lifecycle, including initiation, numbering, reviews, approvals, release, distribution, and archival.
• Maintain controlled document registers, revision histories, and distribution records for traceability.
• Ensure approved documents are stored in designated repositories and accessible to authorized users.
• Support records management throughout the records lifecycle and assist with audits and closeout activities.

Skills

Editing nontechnical documents

Attention to detail

Written communication

Education

Bachelor's degree in English, communications, journalism, business administration, or related field

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Teams

SharePoint

Adobe Acrobat Pro

Adobe InDesign

Microsoft Publisher

Job description

RSI EnTech, LLC is seeking a Document Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This role supports desktop publishing, editing, records management, and document control across materials from client deliverables to internal communications.

The ideal candidate is self-directed, highly organized, and able to balance multiple priorities while following established requirements and ensuring accuracy, accessibility, and