Document & Records Management Specialist

Dutech Systems; Northern (KY); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Dutech Systems is seeking a detail-oriented Document Management & Records Clerk to support records management and document organization activities in a structured environment.

The role focuses on organizing, maintaining, and preparing employee records for secure storage while ensuring confidentiality and SOP compliance. Proficiency in Excel and independent task management are required.

Qualifications

• Experience in document management or records administration.
• Strong organizational skills for large filing projects.
• Ability to file documents alphabetically, numerically, and chronologically.
• High attention to detail and accuracy.
• Ability to lift boxes and perform repetitive filing tasks.
• Proficiency in Microsoft Excel and basic computer applications.

Responsibilities

• Organize, maintain, and secure employee records.
• Review and file records into folders.
• Verify folders follow SOPs and are organized by employee ID.
• Sort and organize files numerically by ID.
• Create and label new employee folders as needed.
• Prepare inactive records for offsite storage.
• Maintain an organized filing system for quick retrieval.
• Enter inventory information in Excel and track storage contents.
• Ensure data accuracy during inventory updates.

Skills

Document management

Records management

Clerical work

Microsoft Excel

Data organization

Tools

Microsoft Excel

Job description

Dutech Systems is seeking a detail-oriented Document Management & Records Clerk to support records management and document organization activities in a structured environment.

The role focuses on organizing, maintaining, and preparing employee records for secure storage while ensuring confidentiality and SOP compliance. Proficiency in Excel and independent task management are required.