Document Publishing & Records Management Pro

RSI EnTech, LLC; Oak Ridge (TN); On-site; USD 60,000 - 80,000; Full time

Job summary

RSI EnTech, LLC is seeking a Documents Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This role supports desktop publishing, records management, and document control for client and internal deliverables.

The ideal candidate will improve clarity and presentation, administer lifecycle controls, and ensure accuracy, traceability, and compliance with regulatory requirements across the documentation ecosystem.

Qualifications

• Bachelor's degree in English, communications, journalism, business administration, or a related field.
• 3–5 years of relevant experience in desktop publishing, document production, editing, records management, or document control.
• Demonstrated experience editing nontechnical business documents for grammar, clarity, consistency, organization, tone, and readability.
• Proficiency with Microsoft Word, PowerPoint, Excel, Outlook, Teams, and SharePoint or comparable platforms.
• Experience applying templates, styles, section formatting, tables, page numbering, headers/footers, tracked changes, comments, and document comparison tools.
• Working knowledge of document lifecycle controls, revision control, approval workflows, controlled distribution, records inventories, file plans, retention requirements, and disposition.
• Experience with Adobe Acrobat Pro and desktop publishing or design tools such as Adobe InDesign, Publisher.
• Strong attention to detail, organizational skills, written communication skills, and ability to manage competing priorities and deadlines.
• Ability to work independently, follow established procedures, collaborate with personnel at all levels, and protect confidential information.

Responsibilities

• Perform desktop publishing and document production using approved templates, styles, and branding.
• Edit business and administrative content for grammar, spelling, punctuation, clarity, flow, organization, consistency, tone, and readability.
• Prepare, revise, proofread, format, and publish reports, plans, procedures, policies, proposals, presentations, forms, letters, memoranda, and other deliverables.
• Convert source material into consistent, professional documents and perform final quality checks for formatting, completeness, internal consistency, and compliance with templates and submission requirements.
• Administer document control processes across the document lifecycle, including initiation, numbering, template issuance, review coordination, approval, revision, release, distribution, supersession, and archival.
• Maintain controlled document registers, master lists, revision histories, approval records, distribution records, transmittals, and other documentation for status and traceability.
• Ensure approved documents are stored in designated repositories, accessible to authorized users, protected from unauthorized change.
• Support records management throughout the records lifecycle.
• Maintain records inventories, file plans, retention information, disposition documentation, and audit trails; assist departments with organizing electronic and physical records.
• Monitor repositories for duplicates/outdated content and coordinate corrective actions.
• Support records searches, audits, assessments, information requests, project closeout, and transitions by locating complete documentation.
• Maintain templates, style guides, job aids, and standardized document production practices; provide guidance on document control and records management.
• Handle sensitive information per access, marking, storage, transmission, and safeguarding requirements.
• Coordinate multiple document packages and deadlines while communicating status, risks, and required actions.

Skills

Desktop publishing

Editing

Records management

Document control

Attention to detail

Time management

Written communication

Independence

Education

Bachelor's degree in English, communications, journalism, business administration, or related field

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Teams

SharePoint

Adobe Acrobat Pro

Adobe InDesign

Microsoft Publisher

Job description

RSI EnTech, LLC is seeking a Documents Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This role supports desktop publishing, records management, and document control for client and internal deliverables.

The ideal candidate will improve clarity and presentation, administer lifecycle controls, and ensure accuracy, traceability, and compliance with regulatory requirements across the documentation ecosystem.