Document Publishing & Records Management Expert

Nashville Public Radio; Oak Ridge (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

RSI is currently seeking a Document Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This position supports desktop publishing, general business editing, records management, and document control activities for materials ranging from formal client deliverables to internal communications.

The Specialist works with document owners and subject-matter experts to improve clarity, organization, grammar, consistency, and visual

Qualifications

• Bachelor's degree in English, communications, journalism, business administration, or a related field.
• 3+ years of desktop publishing, document production, editing, records management, document control, or a closely related function.
• Experience editing nontechnical business documents for grammar, clarity, consistency, organization, tone, and readability.
• Proficiency with Word, PowerPoint, Excel, Outlook, Teams, and SharePoint or comparable platforms.
• Experience applying templates, styles, section formatting, tables, page numbering, headers/footers, tracked changes, and comments.
• Working knowledge of document lifecycle controls, revision control, approval workflows, and authorized distribution.
• Experience with Adobe Acrobat Pro and desktop publishing or design tools such as InDesign, Publisher, or comparable software.
• Strong attention to detail, organizational skills, written communication, and ability to manage priorities and deadlines.
• Ability to work independently, follow procedures, collaborate with personnel at all levels, and protect confidential information.

Responsibilities

• Perform desktop publishing and document production using approved templates, styles, and branding.
• Edit business and administrative content for grammar, spelling, punctuation, clarity, flow, organization, consistency, tone, and readability.
• Prepare, revise, proofread, format, and publish reports, plans, procedures, policies, proposals, presentations, forms, letters, memoranda, and other deliverables.
• Convert source material into consistent, professional documents and perform final quality checks for formatting and compliance.
• Administer document control processes across the document lifecycle, including initiation, numbering, review, approval, release, and archival.
• Maintain controlled document registers, master lists, revision histories, approval records, and distribution records.
• Ensure approved documents are stored in designated repositories and accessible to authorized users.
• Support records management throughout the records lifecycle.
• Maintain records inventories, file plans, retention information, and audit trails; assist with organizing electronic and physical records.
• Monitor repositories for duplicates and misfiles; coordinate corrective actions with responsible personnel.
• Support records searches, audits, assessments, information requests, and project closeout.
• Maintain templates and style guides; provide guidance on document control and records management.
• Handle sensitive information in accordance with access, marking, storage, and safeguarding requirements.
• Coordinate multiple document packages and deadlines while communicating status and required actions.

Skills

Editing

Desktop publishing

Records management

Document control

Attention to detail

Written communication

Time management

Independent work

Collaboration

Education

Bachelor's degree in English / communications / journalism / business administration

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Teams

SharePoint

Adobe Acrobat Pro

InDesign

Microsoft Publisher

Job description

RSI is currently seeking a Document Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This position supports desktop publishing, general business editing, records management, and document control activities for materials ranging from formal client deliverables to internal communications.

The Specialist works with document owners and subject-matter experts to improve clarity, organization, grammar, consistency, and visual