Policy & Events Operations Coordinator (Hybrid, DC)

Addison Group; Washington (District of Columbia); Hybrid; USD 53,000 - 59,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in Washington, DC is seeking an External & State Affairs Coordinator to provide administrative support to a busy policy department. This hybrid role partners with the executive assistant to manage calendars, travel, events, and financial documentation for senior leadership.

The ideal candidate is organized, proactive, and ready to take ownership while maintaining confidentiality in a fast-paced nonprofit environment. Direct-hire opportunity with competitive benefits.

Qualifications

• 1–2 years of administrative/office support experience or relevant internships.

Responsibilities

• Coordinate calendars for department leadership and team members; manage meeting invitations.
• Arrange conference rooms and logistics for internal and external meetings.
• Plan and execute department events, briefings, conferences, and off-site meetings.
• Assist with travel arrangements for senior leaders and team members.
• Prepare and submit expense reports; process invoices and maintain financial documentation.
• Update spreadsheets and budget-tracking documents.

Skills

Calendar coordination

Meeting logistics

Executive support

Communication skills

Attention to detail

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Job description

Addison Group in Washington, DC is seeking an External & State Affairs Coordinator to provide administrative support to a busy policy department. This hybrid role partners with the executive assistant to manage calendars, travel, events, and financial documentation for senior leadership.

The ideal candidate is organized, proactive, and ready to take ownership while maintaining confidentiality in a fast-paced nonprofit environment. Direct-hire opportunity with competitive benefits.