Police Records & Compliance Specialist

City of Athens, TX; Athens (TX); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Health care

Dental

Vision

Retirement

Deferred compensation plans

Flexible spending accounts

Life insurance

Long-term disability

Holidays

Vacation

Sick leave

Job summary

The City of Athens, TX is seeking a Records Specialist to manage the processing, retention, and release of police records with a focus on accuracy, security, and compliance. You will handle data entry, digital preservation, and open records requests while supporting case filing and public information duties.

Ideal candidates have limited clerical experience, strong attention to detail, and the ability to multitask in a fast-paced environment, with a drive for confidentiality and customer

Qualifications

• High School Diploma or GED required.
• Notary Public within 6 months of hire preferred.
• Valid Texas Driver's License required.

Responsibilities

• Receive, review, verify, enter, and maintain police records.
• Preserve records and manage electronic evidence per procedures.
• Review reports for completeness and compliance with NIBRS standards.
• Prepare monthly Uniform Crime Reporting submissions.
• Process case filings and electronically submit to prosecutors.
• Prepare case packets with officers' documents and video evidence.
• Respond to Open Records Requests under the Texas Public Information Act.
• Enter reports into software accurately and timely.
• Assist customers in person, by phone, email, or fax.
• Process interagency requests and redaction where needed.
• Prepare detailed reports, track crime stats, and manage data tasks.
• Support records retention and destruction according to schedules.
• Provide courteous customer service and professional demeanor.
• Perform administrative tasks for the Criminal Investigations Division.
• Provide technical support for office equipment.
• Maintain regular, punctual attendance.
• Perform other duties as assigned.

Skills

Modern office procedures

Records management principles

Public information processing

CJIS handling requirements

Attention to detail

Discretion and confidentiality

Customer service

Data entry

Multitasking

Education

High School Diploma or GED

Notary Public within 6 months of hire

Valid Texas Driver's License

Tools

Records Management Systems (RMS)

Computer Aided Dispatch (CAD)

Electronic document management systems

Job description

The City of Athens, TX is seeking a Records Specialist to manage the processing, retention, and release of police records with a focus on accuracy, security, and compliance. You will handle data entry, digital preservation, and open records requests while supporting case filing and public information duties.

Ideal candidates have limited clerical experience, strong attention to detail, and the ability to multitask in a fast-paced environment, with a drive for confidentiality and customer