PMO Coordinator: Contracts, Timekeeping & Reporting

Southeast Connections LLC; Indian Trail (NC); On-site; USD 52,000 - 72,000; Full time

Job summary

Southeast Connections LLC is seeking a PMO Coordinator to support project management operations in a fast-paced, office-based environment. The role focuses on timekeeping accuracy, contract compliance, and reliable reporting while collaborating across departments including billing, procurement, CAD, and payroll.

The ideal candidate will demonstrate strong organizational skills, urgency, and proactive problem-solving to identify and resolve issues and support field teams and supervisors.

Qualifications

• Proficient in computer systems and data management tools.
• Strong problem-solving and proactive troubleshooting.
• Ability to meet tight daily deadlines with urgency.
• Effective communicator with phone and question-asking skills.
• Collaborative mindset across departments and teams.
• Detail-oriented and able to enforce processes.
• Willingness to learn and adapt quickly.

Responsibilities

• Maintain contracts and ensure adherence to contract terms.
• Enforce and follow company processes while identifying improvement opportunities.
• Review and validate timecards daily; correct pay items and materials.
• Make calls to clarify timecard discrepancies and resolve issues.
• Act as subject matter expert for the company’s field tool.
• Set up new projects in the field tool and troubleshoot issues for field teams.
• Generate reports for the Program Manager and Director of PMO; track productivity metrics.
• Communicate with supervisors and foremen to address field issues; collaborate with billing, procurement, CAD, payroll.
• Assist with job preparation, including locates, permits, and customer documentation.

Skills

Problem-solving

Detail-oriented

Effective communication

Cross-functional collaboration

Deadline-driven

Proactive troubleshooting

Willingness to learn

Tools

Field tool

Data management tools

Job description

Southeast Connections LLC is seeking a PMO Coordinator to support project management operations in a fast-paced, office-based environment. The role focuses on timekeeping accuracy, contract compliance, and reliable reporting while collaborating across departments including billing, procurement, CAD, and payroll.

The ideal candidate will demonstrate strong organizational skills, urgency, and proactive problem-solving to identify and resolve issues and support field teams and supervisors.