PMO Coordinator: Master Project Scheduler & Liaison

Fabuwood; Newark (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Fabuwood is seeking a PMO Coordinator to support the Project Manager and keep projects moving efficiently in a fast-paced environment. You will coordinate schedules, meetings, and documentation, ensuring action items and owners are clearly defined.

This role emphasizes organization, proactive follow-through, and cross-team communication. You will maintain files in Asana and SharePoint, track deadlines, and help prepare updates for leadership reviews. Typical hours are M-Th 8AM-5PM, F 8AM-1PM.

Qualifications

• Experience in a project coordinator, PMO support, or similar project-based role.
• Strong organizational and time-management skills with the ability to manage multiple priorities at once.
• Excellent written and verbal communication skills.
• Strong attention to detail with consistent follow-through.
• Comfortable working in a fast-paced, deadline-driven environment where priorities may evolve.

Responsibilities

• Coordinate meeting logistics and scheduling across internal teams, vendors, and external partners.
• Prepare, organize, format, and distribute project materials, including meeting agendas, notes, status updates, action-item trackers, and supporting documentation.
• Maintain accurate and organized project files, folders, and tracking systems using tools such as Asana and SharePoint.
• Attend project meetings, take clear and actionable notes, document decisions, and ensure next steps and owners are identified.
• Proactively follow up with team members on outstanding action items and commitments.
• Track project deadlines, milestones, and deliverables and provide timely reminders to help keep projects on schedule.
• Assist the Project Manager with gathering and organizing information for project updates, budgets, timelines, and leadership reviews.
• Coordinate communication between departments to help ensure information is shared clearly and projects continue moving forward.
• Help identify missing information, upcoming deadlines, or potential administrative roadblocks before they impact project progress.
• Maintain confidentiality when working with sensitive company, project, vendor, client, or financial information.
• Provide general project support, including data entry, document organization, and other responsibilities as needed.

Skills

Project coordination

Time management

Communication

Attention to detail

MS Office

Asana

SharePoint

Problem solving

Tools

Asana

SharePoint

Microsoft Office

Job description

Fabuwood is seeking a PMO Coordinator to support the Project Manager and keep projects moving efficiently in a fast-paced environment. You will coordinate schedules, meetings, and documentation, ensuring action items and owners are clearly defined.

This role emphasizes organization, proactive follow-through, and cross-team communication. You will maintain files in Asana and SharePoint, track deadlines, and help prepare updates for leadership reviews. Typical hours are M-Th 8AM-5PM, F 8AM-1PM.