PMO Coordinator

Hire Virtue; Indian Trail (NC); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Weekly Pay

Bonus incentive

Day One Benefits

401(k) Match

PTO

Training & Development

Career Advancement

Job summary

Hire Virtue is seeking a PMO Coordinator to support project management operations by ensuring accurate timekeeping, contract compliance, and thorough reporting. The role requires strong organization, attention to detail, and collaboration across departments to resolve issues quickly.

The ideal candidate will monitor timecards, assist with job preparation, and provide essential documentation to Program Managers while working in a fast-paced environment.

Qualifications

• Proficient with data management and office software.
• Strong problem-solving and urgent deadline handling.
• Excellent communication and phone etiquette.
• Detail-oriented with process enforcement.
• Collaborative across departments.

Responsibilities

• Review and validate timecards daily and fix pay items.
• Ensure contract terms are followed and processes are followed.
• Set up and troubleshoot the field tool for projects.
• Generate reports for PMO leadership and track productivity metrics.
• Coordinate with billing, procurement, CAD, payroll and other teams.
• Assist with job preparation, locates, permits, and customer documentation.

Skills

Time management

Attention to detail

Communication skills

Problem solving

Cross-functional collaboration

Data entry / data management

Tools

Field tool software

Timecard systems

Microsoft Excel

Job description

The PMO Coordinator plays a critical role in supporting project management operations by ensuring accuracy in timekeeping, maintaining contract compliance, and providing essential reports and documentation. This position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. The ideal candidate thrives in a fast-paced environment, demonstrates a sense of urgency, and proactively identifies and resolves issues.

Key Responsibilities

Contract & Process Compliance

• Maintain a strong understanding of contracts and ensure adherence to contract terms.
• Enforce and follow company processes while identifying opportunities for improvement.

Timecard & Pay Item Oversight

• Review and validate timecards daily, identifying and correcting missing/incorrect pay items and materials.
• Make phone calls to clarify timecard discrepancies and resolve pay item issues.

Field Tool Expertise & Support

• Act as the subject matter expert for the company's field tool.
• Set up new projects in the field tool and troubleshoot issues encountered by field teams.

Data Reporting & Productivity Metrics

• Generate and provide reports for the Program Manager and Director of PMO.
• Learn and track key productivity metrics to support operational efficiency.

Communication & Cross-Functional Collaboration

• Communicate directly with supervisors and foremen to address field issues.
• Work closely with billing, procurement, CAD, payroll, and other departments as needed.
• Support field teams and supervisors by identifying process inefficiencies and proposing solutions.

Project Documentation & Preparation

• Assist with job preparation, including locates, permits, and customer documentation.

Qualifications & Skills

• Proficient in computer systems and data management tools.
• Strong problem-solving skills with a proactive approach to troubleshooting.
• Ability to meet tight daily deadlines with a strong sense of urgency.
• Effective communicator, comfortable making phone calls and asking questions.
• Positive attitude and willingness to learn.
• Detail-oriented with the ability to enforce processes and ensure accuracy.
• Collaborative mindset, fostering teamwork across departments.

Work Schedule & Environment

• Monday-Friday schedule with potential for occasional adjustments based on business needs.
• Works in a collaborative office environment with frequent interaction with field teams and various internal departments.

What We Offer

• Competitive compensation
• Weekly Pay
• Bonus incentive
• Day One Medical, Dental & Vision Benefits
• 401(k) with Company Match
• Paid Time Off (PTO)
• Professional development and ongoing training
• Career advancement opportunities
• Collaborative leadership team committed to safety, quality, and operational excellence