PM Operations & Documentation Specialist (Hybrid)

EverGreene Architectural Arts, Inc.; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

ESOP eligibility

PTO and Paid Holidays

Job summary

EverGreene Architectural Arts, Inc. is seeking a highly organized Project Management Operations Coordinator to support and strengthen internal PM systems.

The role works with Project Managers and field teams to ensure documentation, staffing coordination, and compliance are aligned. Responsibilities include labor tracking, PM library management, procurement, IT coordination, and safety administration within a hybrid office environment.

Qualifications

• 2–4+ years of experience in operations coordination, project administration, or construction support roles.
• Strong organizational and documentation management skills.
• Experience with scheduling, workforce tracking, or labor coordination systems preferred.
• Proficiency in Microsoft Office and familiarity with Procore; experience with Timekeeping workforce systems preferred (ECONZ, ADP, etc.).
• Basic proficiency in AutoCAD or similar drafting software preferred.
• Strong communication and cross-functional coordination skills.

Responsibilities

• Field Labor Tracking & Staffing Planning: maintain labor inventory, track time records, skills, and availability.
• Schedule Coordination: update Master Project Schedule and add new projects for forecasting.
• Staffing Planning Support: gather upcoming labor needs for review with Directors and Senior PMs.
• Library & Technical Documentation: develop and maintain PM training library; ensure documentation is accessible.
• Documentation Coordination: gather field input and coordinate with Design/Conservation teams.
• Technical Drawing Support: prepare and revise technical details, shop drawings, and as-builts (AutoCAD or similar).
• Report & Record Preparation: format project reports and records using notes, photos, and field docs.
• Procurement: procure specialty materials and equipment; coordinate ordering and tracking of purchases.
• IT Coordination: liaise for IT requests, track support tickets, and manage software/hardware purchases.
• Safety Administration: maintain safety library, coordinate training and inspections; review Procore safety forms.

Skills

Project coordination

Scheduling

Procore

AutoCAD

Documentation

Timekeeping

Staffing planning

Communication

Tools

Microsoft Office

Procore

AutoCAD

Job description

EverGreene Architectural Arts, Inc. is seeking a highly organized Project Management Operations Coordinator to support and strengthen internal PM systems.

The role works with Project Managers and field teams to ensure documentation, staffing coordination, and compliance are aligned. Responsibilities include labor tracking, PM library management, procurement, IT coordination, and safety administration within a hybrid office environment.