Office Manager Bookkeeper

PLUMBING & HEATING CORP; New York (NY); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Paid time off

Profit sharing

Job summary

PLUMBING & HEATING CORP is seeking a part-time Office Manager / Bookkeeper to keep our front office organized and financially accurate. You will oversee daily operations, manage calendars, and handle invoicing, estimates, AP/AR, and bank reconciliations using QuickBooks Online.

Ideal candidates bring proven office-management experience in trades, strong communication, and superb organizational skills. This role offers a dynamic, hands-on environment in a plumbing office setting, with

Qualifications

• Proven experience in office management combined with clerical or administrative experience in the trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with construction or plumbing-related administrative procedures is a plus.

Responsibilities

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle bookkeeping tasks using QuickBooks Online software, including invoicing, estimating, AP, AR, bank reconciliations, and financial reporting.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.

Skills

Office management

Bookkeeping

QuickBooks Online

Communication

Organization

Multitasking

Tools

QuickBooks Online

Job description

Benefits

• Paid time off
• Profit sharing

Job Overview

We are seeking a dynamic and highly organized part-time Office Manager / Bookkeeper to join our team! This multifaceted role is essential in ensuring the smooth operation of our office environment, managing financial records with precision, and supporting administrative functions across the organization. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication and organizational skills, and possess a proactive attitude to handle diverse responsibilities with enthusiasm. This position offers an exciting opportunity to contribute to a vibrant workplace while honing your skills in office management, bookkeeping..

Duties

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle bookkeeping tasks using QuickBooks Online software, including invoicing, estimating, AP, AR, bank reconciliations, and financial reporting.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.

Requirements

• Proven experience in office management combined with clerical or administrative experience in the trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with construction or plumbing-related administrative procedures is a plus.

Application Question(s)

Do you have office management experience?

Do you have any bookkeeping experience in (plumbing) trades?

Do you have 2 years experience of Quickbooks online?