Office Manager / Bookkeeper

Plumbing & Heating Corp; New York (NY); On-site; USD 28,000 - 47,000; Part time

Benefits offered by this job

Paid time off

Profit sharing

Job summary

Plumbing & Heating Corp seeks a part-time Office Manager / Bookkeeper to keep our office running smoothly while managing financial records with precision. The role combines administrative duties with hands-on bookkeeping in QuickBooks Online and requires strong communication and organizational skills.

You will oversee daily office operations, handle invoicing, scheduling, and reporting, and maintain orderly digital and physical files.

Qualifications

• Experience in office management with clerical/administrative experience in the trades.
• Proficiency with QuickBooks Online for invoicing, estimating, AP/AR, reconciliations, and reporting.
• Excellent communication and professional phone etiquette.

Responsibilities

• Oversee daily office operations, including answering phones and calendar scheduling.
• Handle bookkeeping tasks using QuickBooks Online: invoicing, estimates, AP/AR, bank reconciliations, financial reporting.
• Maintain organized digital and physical filing systems and ensure regulatory record-keeping compliance if applicable.

Skills

Office management

Trades experience

Communication skills

Organizational skills

Phone etiquette

Tools

QuickBooks Online

Job description

Benefits:

• Paid time off
• Profit sharing

Job Overview

We are seeking a dynamic and highly organized part-time Office Manager / Bookkeeper to join our team! This multifaceted role is essential in ensuring the smooth operation of our office environment, managing financial records with precision, and supporting administrative functions across the organization. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication and organizational skills, and possess a proactive attitude to handle diverse responsibilities with enthusiasm. This position offers an exciting opportunity to contribute to a vibrant workplace while honing your skills in office management, bookkeeping..

Duties

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle bookkeeping tasks using QuickBooks Online software, including invoicing, estimating, AP, AR, bank reconciliations, and financial reporting.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.

Requirements

• Proven experience in office management combined with clerical or administrative experience in the trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with construction or plumbing-related administrative procedures is a plus.

Application Question(s)

• Do you have office management experience?
• Do you have any bookkeeping experience in (plumbing) trades?
• Do you have 2 years experience of Quickbooks online?