Platting Division Admin & Meetings Specialist

Holland America-Princess (Holland America Dawson City Inn); Palmer (AK); On-site; USD 52,000 - 75,000; Full time

Job summary

Holland America-Princess (Holland America Dawson City Inn) is seeking an experienced administrative specialist to support a Borough division. You will clerk Platting Board meetings, prepare agendas, packets, and minutes, and handle notices and mailings with public-facing duties.

The role requires public speaking, strong organizational skills, and proficiency in communications, budgeting, data entry, and records management as part of a collaborative team.

Qualifications

• Five (5) years of progressively responsible experience in the occupational field.
• Ability to understand major duties and resolve problems with accuracy.

Responsibilities

• Billing: process invoices, track expenses, and prepare cost recovery documents.
• Budget: participate in budget prep and monitor expenditures.
• Correspondence: draft and format letters, notices, and reports.
• Customer Service: ensure internal/external satisfaction and respond to needs.
• Data Entry: input and verify data in databases.
• Division Liaison: share information and implement supervisor directives.
• Hiring: complete pre-hire activities and reference checks.
• Mail: sort and respond to incoming mail; manage material flow.
• Meetings: prepare agendas, packets, minutes; serve as Parliamentarian.
• Payroll: track time records and coordinate with Finance.
• Records & Coordination: manage files and respond to public records requests.
• Scheduling: maintain calendars and reminders.
• Supplies & Equipment: manage inventory and repair tickets.
• Travel: arrange travel for meetings and trainings.
• Website: update division webpage.

Skills

Mailings

Meeting coordination

Parliamentary Procedure

Budgeting

Purchasing

Data entry

Records management

Web page management

Social media management

Communication

Organization

Education

High school diploma or equivalent

Specialized training/certificate program

Job description

Holland America-Princess (Holland America Dawson City Inn) is seeking an experienced administrative specialist to support a Borough division. You will clerk Platting Board meetings, prepare agendas, packets, and minutes, and handle notices and mailings with public-facing duties.

The role requires public speaking, strong organizational skills, and proficiency in communications, budgeting, data entry, and records management as part of a collaborative team.