Construction Project Admin Specialist

Holland America-Princess (Holland America Dawson City Inn); Alaska; On-site; USD 42,000 - 52,000; Full time

Job summary

Holland America-Princess (Holland America Dawson City Inn) seeks an experienced Administrative Assistant to support design and construction teams. Responsibilities include preparing budgets, handling front-office duties, and organizing contract documents and bid materials.

The role requires strong communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. A valid driver's license and familiarity with project documentation are preferred.

Qualifications

• High school diploma or equivalent with 3 years of progressively responsible office experience.
• Experience in a design/construction setting with contracts, RFI/RFP/RFQ familiarity preferred.
• Proficient with Microsoft Word and Excel; Access and Adobe Acrobat experience preferred; typing proficient.
• Valid driver's license with ability to meet insurance requirements.

Responsibilities

• Compose correspondence, transcribe, edit, and prepare internal budget documents.
• Perform front office duties and direct inquiries to appropriate persons.
• Prepare and process design/construction documents, bids, contracts, and pay apps.
• Attend bid openings and document actions for proper follow-up.
• Maintain project files and online information system; archive materials.

Skills

Effective communication

Attention to detail

Multitasking

Accounting knowledge

Organized and professional

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Access

Adobe Acrobat

Job description

Holland America-Princess (Holland America Dawson City Inn) seeks an experienced Administrative Assistant to support design and construction teams. Responsibilities include preparing budgets, handling front-office duties, and organizing contract documents and bid materials.

The role requires strong communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. A valid driver's license and familiarity with project documentation are preferred.