Plant Administrator

AppleOne; Greenville (SC); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Major medical, dental, vision

401(k) plan

Job summary

AppleOne Employment Services seeks a Plant Administrator to support manufacturing operations, purchasing, invoicing, shipping, receiving, and project administration. You'll collaborate with engineers, fabrication teams, vendors, customers, and internal staff to keep daily production and active projects on track.

The role emphasizes accurate record-keeping, effective communication, and problem-solving in a fast-paced plant environment.

Qualifications

• Minimum 5 years in a chemical/manufacturing plant or similar environment.
• Experience in purchasing, receiving, invoicing, shipping, and customer order support.
• Proficient in QuickBooks Online and record-keeping.
• Experience managing project documentation and maintenance databases.
• Strong communication and organizational skills; able to multitask.

Responsibilities

• Process vendor bills, payments, invoices, and maintain records in QuickBooks Online.
• Coordinate purchasing of raw materials, equipment, and supplies.
• Receive, verify, and ship materials; prepare outbound freight documentation.
• Communicate with customers regarding orders, billing, and delivery.
• Support engineering, fabrication, and operations with project admin tasks.
• Maintain training records and coordinate training sessions.

Skills

Vendor coordination

Purchasing

Invoicing

Shipping coordination

Customer order support

QuickBooks Online

Microsoft Office

Documentation management

Communication

Organizational skills

Education

Technical training or associate degree

Tools

QuickBooks Online

Microsoft Office

Job description

Job Summary

We are seeking a Plant Administrator with experience supporting manufacturing or plant environments. This role is a vital part of ensuring plant operations, purchasing, invoicing, shipping, receiving, and project administration run smoothly. This position works closely with engineers, technicians, fabrication personnel, vendors, customers, and internal teams to support daily production needs and active projects. Candidates experienced in manufacturing or plant environments who thrive in a collaborative workplace with supportive leadership, practical problem-solving, and meaningful operational impact will do well in this role.

Responsibilities

• Use QuickBooks Online to process vendor bills, enter payments, generate customer invoices, and maintain accurate financial records.
• Coordinate purchasing of raw materials, equipment, and supplies with engineers, vendors, and internal teams.
• Receive incoming equipment and materials, verify deliveries, prepare shipping documentation, and coordinate outbound freight shipments.
• Communicate with customers regarding standard orders, order status, billing, and delivery coordination.
• Support engineering, fabrication, and plant operations teams with project documentation, work orders, preventive maintenance records, and administrative tasks.
• Maintain employee training records, coordinate training classes, and follow up with employees to ensure timely completion of required activities.

Required Qualifications

• Minimum of 5 years of relevant experience working in a chemical plant, manufacturing plant, or similar industrial environment.
• Experience in purchasing, receiving, invoicing, shipping, and customer order support for manufacturing operations.
• Experience in maintaining accurate records in QuickBooks Online, including vendor bills, payments, customer invoices, and related financial documentation.
• Experience in managing project documentation, work orders, preventive maintenance databases, and administrative coordination.
• Strong communication skills with vendors, contractors, customers, and internal teams.
• Experience using QuickBooks Online.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills.
• Ability to adapt and work effectively in a fast-paced, changing manufacturing environment.
• Detail-oriented approach with strong follow-through and problem-solving ability.

Preferred Qualifications

• 10+ years of relevant experience in manufacturing, chemical plant operations, or a related industrial environment.
• Technical training or an associate degree in a related field.
• Experience with purchasing, vendor coordination, inventory management, and materials tracking.
• Experience coordinating freight shipments and preparing shipping documentation.
• HAZMAT shipping experience.
• Basic accounting knowledge, including bank reconciliations and QuickBooks reporting.
• Previous experience supporting engineering, fabrication, or industrial project teams.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.