Plant Administrative & Operations Support

Manaycpa.Com; Redmond (WA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Health, Dental, and Vision Insurance

401(k) with a company match

Training and growth opportunities with

Job summary

Manay CPA is recruiting for an Office/Plant Assistant to support day-to-day administrative operations at our manufacturing facility in Redmond. You will be the first point of contact for visitors and callers, providing essential support to the General Manager and the broader team.

Responsibilities include scheduling, document prep, records management, ERP-based purchasing and billing, travel coordination, and HR-related tasks.

Qualifications

• 2+ years of administrative or office support experience.
• Experience in a manufacturing setting preferred.
• Strong communication and organizational skills.

Responsibilities

• Support administrative and office coordination tasks, including scheduling meetings, preparing documents, filing, and maintaining organized records.
• Maintain and update internal records, trackers, and shared folders to ensure information accuracy and accessibility.
• Answer and direct phone calls, respond to emails, and handle incoming/outgoing mail.
• Assist with general inquiries from customers, vendors, and internal staff.
• Support purchasing activities, including obtaining quotes, placing orders, and tracking deliveries using the ERP system.
• Assist with billing, invoicing, and recordkeeping in the ERP system.
• Assist in maintaining office and site supplies, ensuring timely ordering of consumables and coordination with vendors.
• Help coordinate travel arrangements, accommodation, and logistics for visiting employees, managers, or clients when needed.
• Assist in organizing internal meetings, trainings, and company events, including logistics and material preparation.
• Support onboarding and offboarding processes for new and departing employees, including preparation of basic documentation and workspace coordination.
• Support basic HR and payroll‑related administrative tasks, such as attendance tracking and collecting timesheets when required.
• Act as a point of contact for office maintenance needs, liaising with building management or service providers as needed.
• Contribute to improving office processes by identifying inefficiencies and suggesting simple operational improvements.
• Support ad‑hoc administrative and operational tasks as the business grows and needs evolve.

Skills

Administrative support

Communication

Organizational skills

Multitasking

Attention to detail

Tools

MS Office

ERP systems

Job description

Manay CPA is recruiting for an Office/Plant Assistant to support day-to-day administrative operations at our manufacturing facility in Redmond. You will be the first point of contact for visitors and callers, providing essential support to the General Manager and the broader team.

Responsibilities include scheduling, document prep, records management, ERP-based purchasing and billing, travel coordination, and HR-related tasks.