Plant Admin & Office Coordinator

Manay CPA Accounting & Tax Services; Redmond (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(k) with company match

Training and growth opportunities

Competitive salary

Job summary

Manay CPA is seeking a proactive Office/Plant Assistant to support daily administrative operations at our manufacturing facility. You will be the first point of contact for visitors and callers, while providing essential support to the General Manager and team.

The role emphasizes organization, attention to detail, and effective communication in a fast-paced, manufacturing environment. Previous ERP exposure is a plus, with opportunities for growth.

Qualifications

• 2+ years of previous administrative or office support experience.
• Experience in a company with manufacturing operations preferred.
• Strong communication and organizational skills.
• Proficient in Microsoft Office or similar software; experience with ERP systems preferred.
• Ability to multitask and work in a fast-paced environment.
• Detail-oriented and dependable.

Responsibilities

• Support administrative and office coordination tasks, including scheduling meetings, preparing documents, filing, and maintaining organized records
• Maintain and update internal records, trackers, and shared folders to ensure information accuracy and accessibility
• Answer and direct phone calls, respond to emails, and handle incoming/outgoing mail
• Assist with general inquiries from customers, vendors, and internal staff
• Support purchasing activities, including obtaining quotes, placing orders, and tracking deliveries using the ERP system
• Assist with billing, invoicing, and record-keeping in the ERP system
• Assist in maintaining office and site supplies, ensuring timely ordering of consumables and coordination with vendors
• Help coordinate travel arrangements, accommodation, and logistics for visiting employees, managers, or clients when needed
• Assist in organizing internal meetings, trainings, and company events, including logistics and material preparation
• Support onboarding and offboarding processes for new and departing employees, including preparation of basic documentation and workspace coordination
• Support basic HR and payroll-related administrative tasks, such as attendance tracking and collecting timesheets when required
• Act as a point of contact for office maintenance needs, liaising with building management or service providers as needed
• Contribute to improving office processes by identifying inefficiencies and suggesting simple operational improvements
• Support ad-hoc administrative and operational tasks as the business grows and needs evolve

Skills

Administrative experience

Manufacturing/ERP familiarity

Communication skills

MS Office/ERP experience

Multitasking

Detail-oriented

Tools

ERP systems

Microsoft Office

Job description

Manay CPA is seeking a proactive Office/Plant Assistant to support daily administrative operations at our manufacturing facility. You will be the first point of contact for visitors and callers, while providing essential support to the General Manager and team.

The role emphasizes organization, attention to detail, and effective communication in a fast-paced, manufacturing environment. Previous ERP exposure is a plus, with opportunities for growth.