Office/Plant Assistant

Manay CPA Accounting & Tax Services; Redmond (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(k) with company match

Training and growth opportunities

Competitive salary

Job summary

Manay CPA is seeking a proactive Office/Plant Assistant to support daily administrative operations at our manufacturing facility. You will be the first point of contact for visitors and callers, while providing essential support to the General Manager and team.

The role emphasizes organization, attention to detail, and effective communication in a fast-paced, manufacturing environment. Previous ERP exposure is a plus, with opportunities for growth.

Qualifications

• 2+ years of previous administrative or office support experience.
• Experience in a company with manufacturing operations preferred.
• Strong communication and organizational skills.
• Proficient in Microsoft Office or similar software; experience with ERP systems preferred.
• Ability to multitask and work in a fast-paced environment.
• Detail-oriented and dependable.

Responsibilities

• Support administrative and office coordination tasks, including scheduling meetings, preparing documents, filing, and maintaining organized records
• Maintain and update internal records, trackers, and shared folders to ensure information accuracy and accessibility
• Answer and direct phone calls, respond to emails, and handle incoming/outgoing mail
• Assist with general inquiries from customers, vendors, and internal staff
• Support purchasing activities, including obtaining quotes, placing orders, and tracking deliveries using the ERP system
• Assist with billing, invoicing, and record-keeping in the ERP system
• Assist in maintaining office and site supplies, ensuring timely ordering of consumables and coordination with vendors
• Help coordinate travel arrangements, accommodation, and logistics for visiting employees, managers, or clients when needed
• Assist in organizing internal meetings, trainings, and company events, including logistics and material preparation
• Support onboarding and offboarding processes for new and departing employees, including preparation of basic documentation and workspace coordination
• Support basic HR and payroll-related administrative tasks, such as attendance tracking and collecting timesheets when required
• Act as a point of contact for office maintenance needs, liaising with building management or service providers as needed
• Contribute to improving office processes by identifying inefficiencies and suggesting simple operational improvements
• Support ad-hoc administrative and operational tasks as the business grows and needs evolve

Skills

Administrative experience

Manufacturing/ERP familiarity

Communication skills

MS Office/ERP experience

Multitasking

Detail-oriented

Tools

ERP systems

Microsoft Office

Job description

About The Company

Manay CPA is hiring on behalf of a globally recognized engineering and manufacturing company with more than 50 years of industry excellence. Since the early 1970s, the company has delivered complex, large-scale fabrication and industrial engineering solutions for some of the world's most demanding projects.

Operating advanced manufacturing facilities across Turkey and Asia and serving customers in more than 80 countries, the organization specializes in high-quality fabrication, modular manufacturing, and turnkey solutions for industries including energy, oil & gas, nuclear, shipbuilding, and infrastructure.

Built on a foundation of engineering expertise, innovation, and uncompromising quality standards, the company has earned a strong international reputation for delivering precision, reliability, and long‑term value. With a global workforce of thousands of professionals, it continues to invest in cutting‑edge technology, operational excellence, and the professional growth of its employees.

Joining this team means becoming part of a globally respected organization known for engineering excellence, operational quality, and a strong commitment to innovation. You'll have the opportunity to contribute to meaningful projects while working alongside experienced professionals in a collaborative and supportive environment.

Role Overview

We are seeking a proactive and detail‑oriented Office/Plant Assistant to support the day‑to‑day administrative operations of our manufacturing facility. This position plays an essential role in keeping the office running efficiently by serving as the first point of contact for visitors and callers while providing administrative support to the General Manager and the broader team.

Responsibilities

• Support administrative and office coordination tasks, including scheduling meetings, preparing documents, filing, and maintaining organized records
• Maintain and update internal records, trackers, and shared folders to ensure information accuracy and accessibility
• Answer and direct phone calls, respond to emails, and handle incoming/outgoing mail
• Assist with general inquiries from customers, vendors, and internal staff
• Support purchasing activities, including obtaining quotes, placing orders, and tracking deliveries using the ERP system
• Assist with billing, invoicing, and record‑keeping in the ERP system
• Assist in maintaining office and site supplies, ensuring timely ordering of consumables and coordination with vendors
• Help coordinate travel arrangements, accommodation, and logistics for visiting employees, managers, or clients when needed
• Assist in organizing internal meetings, trainings, and company events, including logistics and material preparation
• Support onboarding and offboarding processes for new and departing employees, including preparation of basic documentation and workspace coordination
• Support basic HR and payroll‑related administrative tasks, such as attendance tracking and collecting timesheets when required
• Act as a point of contact for office maintenance needs, liaising with building management or service providers as needed
• Contribute to improving office processes by identifying inefficiencies and suggesting simple operational improvements
• Support ad‑hoc administrative and operational tasks as the business grows and needs evolve

Qualifications

• 2+ years of previous administrative or office support experience
• Experience in a company with manufacturing operations preferred
• Strong communication and organizational skills
• Proficient in Microsoft Office or similar software; experience with ERP systems preferred
• Ability to multitask and work in a fast‑paced environment
• Detail‑oriented and dependable

Our Benefits

• Competitive salary
• Health, Dental, and Vision Insurance
• 401(k) with a company match
• Training and growth opportunities with a growing international company

Manay CPA and all affiliated clients provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.