Plant Administrative Assistant | HRIS & Scheduling Pro

Daifuku North America; Boyne City (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical/RX Insurance

Dental & Vision Coverage

$500 sign on bonus

$500 UNLIMITED Referral Bonuses

401K Retirement Plan – company match

Employer paid Life Insurance

Flexible Spending Programs

Voluntary Benefits

Short term disability

Employee Assistance Plan

Paid vacation and sick time, 10 paid H

1 floating holiday

Job summary

Daifuku Airport America Corporation seeks an Administrative Assistant to provide high-level administrative support to Plant Manager, Shop Manager, Human Resources and Plant Supervisors in Michigan. The role includes processing time and attendance, reconciling credit card receipts, and handling daily shop paperwork with coverage on the main switchboard.

You will manage attendance records in UKG, prepare invoices, organize supplies, and support the company’s quality processes.

Qualifications

• High School Diploma with at least 2 years administrative support experience.
• Associate degree preferable.
• Experience with UKG is preferable.
• Strong organization skills with ability to prioritize tasks.
• Ability to collect data and compile reports.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office products.
• Proficiency in ADP HRIS system a plus.
• Understanding of insurance benefits a plus.

Responsibilities

• Enter and maintain records in ADP HRIS system.
• Temporary Employee Time/Records for Billing.
• Prepares attendance records.
• Ordering office and medical supplies including personal protective equipment.
• Maintains and Tracks vacation schedules, work schedules, and attendance in UKG.
• Responsible for new employee orientation training and scheduling.
• Maintains employee records and files.
• Maintain Hazardous Waste Manifests.
• Maintain SDS sheets.
• Weekly and Monthly Reporting on attendance and projects.
• Daily mail distribution.
• Organize and Schedule of plant maintenance including HVAC maintenance, lawn care, snow removal, and window cleaning.
• Maintain 5s Audit Records.
• Main Switchboard coverage.
• Maintain UKG hourly timecard system.
• Update bulletin boards weekly/monthly.
• Prepare invoices for payment.
• Order and organize visitor lunches.
• Support and participate in the company quality process.
• Credit Card Maintenance and Balancing.
• Contributes to team effort by accomplishing related results as needed.
• Perform other work-related duties as required.

Skills

Time Management

Critical Thinking

Judgement & Decision Making

Monitoring

Verbal & Written Communication

Information Ordering

Problem Sensitivity

Education

High School Diploma

Associate Degree

Tools

ADP HRIS

UKG

Microsoft Office

Job description

Daifuku Airport America Corporation seeks an Administrative Assistant to provide high-level administrative support to Plant Manager, Shop Manager, Human Resources and Plant Supervisors in Michigan. The role includes processing time and attendance, reconciling credit card receipts, and handling daily shop paperwork with coverage on the main switchboard.

You will manage attendance records in UKG, prepare invoices, organize supplies, and support the company’s quality processes.