Plant Admin & HR Specialist

W.R. Grace & Co.; Pasadena (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Grace, a Standard Industries company, is seeking an Administrative Assistant at the Pasadena site to support a diverse leadership team. The role reports to the Plant Manager and covers HR onboarding, payroll coordination in Kronos, AP activities, and site services.

You will also help coordinate events and communications. Requires a High School diploma and 5+ years of administrative experience, with strong MS 365 skills and confidentiality.

Qualifications

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Strong working experience with Microsoft 365.
• Strong interpersonal and written communication skills in a fast-paced environment.
• Ability to plan, prioritize, and manage a diverse workload with independent judgment.
• Maintain confidentiality of sensitive information at all times.

Responsibilities

• Provide HR onboarding/orientation and interview packet preparation.
• Serve as Site Contact for Payroll processes and Kronos system.
• Provide Accounts Payable support including requisitions and invoicing discrepancies.
• Oversee site services and office supplies; manage purchasing card expense reports.
• Coordinate plant visits, meeting rooms, and lunch orders for meetings.
• Support employee committees and site/community events.
• Plan site events and manage the vacation calendar with Site Leadership Team.
• Disseminate plant-wide announcements and internal communications.

Skills

Microsoft 365 proficiency

Interpersonal communication

Time management

Confidentiality

Education

High school diploma

Tools

Ariba

SAP

Kronos

SuccessFactors

Job description

Grace, a Standard Industries company, is seeking an Administrative Assistant at the Pasadena site to support a diverse leadership team. The role reports to the Plant Manager and covers HR onboarding, payroll coordination in Kronos, AP activities, and site services.

You will also help coordinate events and communications. Requires a High School diploma and 5+ years of administrative experience, with strong MS 365 skills and confidentiality.