Planning & Development Administrative Specialist

City of Casa Grande; Casa Grande (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Casa Grande seeks a skilled administrative professional to perform secretary duties, handle public inquiries and maintain records. The role supports the Planning and Development Department with clerical tasks, data entry and document preparation.

Requirements include a high school diploma or GED and two years of clerical experience; strong communication and computer skills are essential to serve internal and external customers effectively.

Qualifications

• High School diploma or GED equivalent and two years clerical experience.
• Experience with word processing, data entry and basic record keeping.
• Ability to communicate clearly and follow department policies.

Responsibilities

• Composes correspondence and answers telephone inquiries; advises customers on policies and procedures.
• Reviews documents for accuracy and forwards for review as needed.
• Prepares and proofs documents, maintains files and databases.
• Collects and compiles data for reports and maintains inventories.
• Acts as secretary to city boards or commissions and records proceedings.
• Enters data into computer systems and generates reports.
• Responds to public records requests within authority.
• Performs other duties as assigned.

Skills

Data entry

Microsoft Office

Communication

Customer service

Time management

Education

High School diploma or GED

Tools

Word processing

Spreadsheet software

Database software

Job description

City of Casa Grande seeks a skilled administrative professional to perform secretary duties, handle public inquiries and maintain records. The role supports the Planning and Development Department with clerical tasks, data entry and document preparation.

Requirements include a high school diploma or GED and two years of clerical experience; strong communication and computer skills are essential to serve internal and external customers effectively.