Executive Secretary - Planning & Development

City-of-Casa-Grand; Casa Grande (AZ); On-site; USD 32,000 - 52,000; Full time

Job summary

City of Casa Grande in Arizona seeks a capable administrative assistant to provide secretarial support for the Planning and Development Department. You will compose correspondence, handle calls, schedule appointments, and maintain files.

You will review documents, compile data for reports, and assist customers with information while applying city policies. A High School diploma and clerical experience are required; there is opportunity for growth within the department.

Qualifications

• High School diploma or GED equivalent, and two years clerical and computer experience.
• Ability to compose correspondence, answer calls and schedule appointments.
• Proficiency with word processing, database and spreadsheet software.

Responsibilities

• Composes correspondence and answers telephone inquiries.
• Reviews documents for accuracy and forwards for review.
• Prepares and proofreads reports and forms as assigned.
• Collects data and maintains records for periodic reports.
• Acts as secretary to city boards or commissions and transcribes proceedings.
• Enters data into computer systems and generates reports.

Skills

Customer service

Oral communication

Written communication

Data entry

Office procedures

Problem solving

Education

High School diploma or GED

Two years clerical and computer experience

Tools

MS Word

MS Excel

Database software

Job description

City of Casa Grande in Arizona seeks a capable administrative assistant to provide secretarial support for the Planning and Development Department. You will compose correspondence, handle calls, schedule appointments, and maintain files.

You will review documents, compile data for reports, and assist customers with information while applying city policies. A High School diploma and clerical experience are required; there is opportunity for growth within the department.