Part Time Office Assistant

Town of Parker; Arizona; On-site; USD 36,000 - 48,000; Full time

Job summary

The Town of Parker in Arizona is seeking an administrative assistant to support the administration staff with day-to-day operations, answering calls, greeting the public, and preparing documents.

You will maintain records, handle confidential information, assist on special projects, and work with diverse groups including youth, families, and seniors, using Google Suite and Zoom.

Qualifications

• Clerical/office, data collection/entry, and/or administrative support experience.
• Follows verbal and written instructions with the willingness to ask for clarification as needed.
• Communicate effectively both orally and in writing; show enthusiasm.
• Ability and willingness to maintain relationships with state government, community representatives, coworkers, other departments and the public.
• Proven ability to connect with youth, families, and older Americans.
• Extensive knowledge in computer software programs, including Google Suite and Zoom.
• Works with customers of varying ages, from children to older Americans.
• Capable of documenting and maintaining detailed records and statistics with client confidentiality.

Responsibilities

• Assist in the day-to-day operations of the Administration Staff, including answering calls, greeting the public, providing information and resources, filing paperwork, and preparing documents.
• Maintains historical records by filing, and destroying documents per the Secretary of State retention schedule.
• Works on assigned special projects under the supervisor’s direction.
• Performs technical and specialized administrative and clerical work.
• Protects the organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related tasks as needed.
• Performs other duties as assigned or required.

Skills

Clerical/office

Data entry

Administrative support

Communication

Google Suite

Zoom

Customer service

Recordkeeping

Education

High School diploma or GED

Two years related experience

Arizona driver's license

Fingerprint clearance requirement

Background/drug test

Job description

Primary Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Assists in the day-to-day operations of the Administration Staff, including answering calls, greeting the public, providing information and resources, filing paperwork, and preparing documents. Maintains historical records by filing, and destroying documents per the Secretary of State retention schedule. Works on assigned special projects under the supervisor’s direction. Performs technical and specialized administrative and clerical work. Protects the organization's value by keeping information confidential. Accomplishes accounting and organization mission by completing related tasks as needed. Performs other duties as assigned or required.

Minimum Qualifications & Position Requirements

Education and Experience

• High School diploma or GED equivalent


• At least two years of experience in a related field; or equivalent combination of education & experience is desired.


• A valid Arizona driver's license will be required at the time of appointment and must be maintained throughout employment.


• Must be able to obtain a fingerprint clearance card and pass a drug test.

Necessary Knowledge, Skills, and Abilities

• Clerical/office, data collection/entry, and/or administrative support experience.


• Follows verbal and written instructions with the willingness to ask for clarification as needed.


• Communicate effectively both orally and in writing; show a considerable amount of enthusiasm.


• Ability and willingness to maintain working relationships with the state government, community representatives, co-workers, other departments and agencies, and the public.


• Proven ability to connect with youth, families, and older Americans.


• Extensive knowledge in computer software programs, including Google Suite and Zoom.


• Works comfortably with customers of varying ages, ranging from children to older Americans.


• Capability to document and maintain detailed records and statistics, and maintain a high level of client confidentiality.

EQUAL EMPLOYMENT OPPORTUNITY: The Town of Parker is an equal opportunity employer. It is the town's policy to provide employment opportunities to all persons regardless of race, color, religion, sexual orientation, gender identity, national origin, age, disability, or genetic information. When advised, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the recruitment process. Please contact the Town of Parker at 928-669-9265 to request an accommodation. Requests should be made forty-eight hours in advance or as early as possible to allow time to arrange the accommodation.