Planning & Development Administrative Assistant

City of Seattle; Seattle (WA); On-site; USD 57,000 - 67,000; Full time

Job summary

City of Seattle is seeking an Administrative Staff Assistant for the Planning and Capital Development Division to perform a range of office, fleet, and financial support tasks. The role supports supply procurement, fleet documentation, invoice routing, and recruitment activities, while ensuring professional communication with staff and city partners.

Reporting to the Division’s Strategic Advisor for Budget and Performance, you will manage documents, assist in scheduling, and help maintain

Qualifications

• Requires one year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field.
• Bachelor’s degree in business or public administration or equivalent background required.

Responsibilities

• Orders, tracks, and distributes office supplies; maintains inventory levels and records.
• Delivers inter-office mail and materials to individual workstations.
• Submits service requests to IT for conference room equipment; monitors progress and ensures issues are resolved.
• Updates and maintains documentation, logs, and posted materials in the mail room and associated support areas.
• Provides front desk reception and customer service by greeting and directing visitors, answering and routing calls, responding to routine inquiries.

Skills

Office operations

Fleet documentation

Administrative processes

Communication skills

Record-keeping

Office software proficiency

Education

Bachelor’s degree in business or public administration

Tools

Outlook

Excel

Word

SharePoint

Job description

City of Seattle is seeking an Administrative Staff Assistant for the Planning and Capital Development Division to perform a range of office, fleet, and financial support tasks. The role supports supply procurement, fleet documentation, invoice routing, and recruitment activities, while ensuring professional communication with staff and city partners.

Reporting to the Division’s Strategic Advisor for Budget and Performance, you will manage documents, assist in scheduling, and help maintain