Administrative & Fleet Operations Assistant

City of Seattle; Washington; On-site; USD 57,000 - 67,000; Full time

Benefits offered by this job

Vacation time

12 paid holidays

Medical, dental, vision insurance

Life and long-term disability coverage

Job summary

Seattle Parks and Recreation (SPR) is seeking an Administrative Staff Assistant to support office operations, fleet coordination, and financial processing. The role includes front desk duties, procurement processing, invoice routing, and maintaining records.

The position reports to the Division’s Strategic Advisor for Budget and Performance and involves coordinating events and internal support tasks. A Bachelor's degree and at least one year of related experience are preferred.

Qualifications

• Requires one year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field.
• Bachelor's degree in business or public administration, or another closely related field (or a combination of education and/or training and/or experience that provides an equivalent background to perform the work).

Responsibilities

• Office Operations: manage supplies, mail, conference room equipment, documentation, floor plan, and front desk/reception duties.
• Fleet Coordination: manage vehicle keys, assign vehicles, schedule preventive maintenance, and maintain fleet records.
• Administrative & Financial Processing Support: process receipts, invoices, and support documentation routing; note taking and project data compilation.
• Events & Internal Support: provide logistical support for all-staff meetings and division events.

Skills

Office operations

Procurement practices

Fleet documentation

Budget administration

Communication skills

Record keeping

Driving city vehicles

Proficiency with Outlook

Proficiency with Excel

Proficiency with SharePoint

Education

Bachelor's degree in business or public administration

Tools

Outlook

Excel

Word

SharePoint

Job description

Seattle Parks and Recreation (SPR) is seeking an Administrative Staff Assistant to support office operations, fleet coordination, and financial processing. The role includes front desk duties, procurement processing, invoice routing, and maintaining records.

The position reports to the Division’s Strategic Advisor for Budget and Performance and involves coordinating events and internal support tasks. A Bachelor's degree and at least one year of related experience are preferred.