Senior Administrative Lead, Parks & Recreation

City of SeaTac, WA; SeaTac (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of SeaTac is seeking an experienced Administrative Assistant 3 to support the Parks & Recreation Department. You will provide high-level administrative and operational support to the Director, Deputy Director, and division managers while helping ensure programs and services run smoothly for our community.

Responsibilities include coordinating department operations, supporting budgets and contracts, managing records, assisting with communications and promotional materials, and serving as

Qualifications

• College-level or equivalent coursework in business administration, office management, clerical training, or a closely related field.
• An associate degree, other degree or certification is preferred but not required.
• Minimum of four (4) years of progressively responsible clerical or administrative office support experience.
• A satisfactory three-year driving abstract record, submitted prior to hire.

Responsibilities

• Provide high-level administrative support to department leadership.
• Coordinate schedules, correspondence, reports, presentations, and special projects.
• Manage confidential information with professionalism and discretion.
• Maintain department records, tracking systems, and administrative processes.
• Coordinate public records requests and records retention activities.
• Develop and improve office procedures and standard operating practices.
• Assist with Recreation Guide production, promotional materials, and website content.
• Coordinate with the City’s Communications team on department messaging.
• Support community outreach efforts and information sharing.
• Assist with budget preparation, expenditure tracking, and financial reporting.
• Process invoices, purchase orders, and other financial transactions.
• Monitor departmental spending and reporting activities.
• Assist with contract tracking, insurance compliance, vendor coordination, and project documentation.
• Support department initiatives and cross-departmental projects.
• Serve as a key point of contact for residents, contractors, community partners, and staff.
• Respond to inquiries and connect customers with appropriate resources and services.

Skills

Administrative support

Organizational skills

Communication

Confidentiality

Education

College coursework in business administration

Associate degree preferred

Tools

Microsoft Office

Job description

The City of SeaTac is seeking an experienced Administrative Assistant 3 to support the Parks & Recreation Department. You will provide high-level administrative and operational support to the Director, Deputy Director, and division managers while helping ensure programs and services run smoothly for our community.

Responsibilities include coordinating department operations, supporting budgets and contracts, managing records, assisting with communications and promotional materials, and serving as