Physician Liaison & Surgical Scheduler

Illinois Bone and Joint Institute LLC; Orland Park (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

401k with company match

Paid holidays

Job summary

Illinois Bone and Joint Institute, LLC is seeking a full-time Administrative Assistant II to support our new Sports Medicine specialist and General Orthopaedic Surgeon at our upcoming Orland Park facility.

This role acts as a liaison between assigned physicians and patients, coordinating schedules, surgeries, and clinic activities to ensure efficient patient care delivery. Strong communication and organizational skills are essential for success.

Qualifications

• High school diploma or equivalent is required.
• Able to type 40 wpm with good spelling ability.
• Computer literate and knowledgeable in business software/equipment.
• Knowledgeable in basic medical terminology.
• Able to communicate (verbal and written) in the English language.
• Excellent phone and people skills.
• Capable of keeping up in a “fast‑paced” work environment.
• Good sense of humor, helpful.
• Valid Illinois Driver’s License.

Responsibilities

• Respond to incoming calls and route requests to the appropriate respondent to resolve issues.
• Schedule surgeries for physicians and ensure cases run smoothly.
• Maintain doctor calendars for clinics, surgeries, and on-call duties.
• Schedule pre‑op and post‑op appointments for surgical patients.
• Assist with new patient appointment timing if Call Center cannot find openings.
• Arrange legal depositions with patient records and meeting rooms or Zoom setups.
• Coordinate pre‑op cardiac and medical clearances for surgery.
• Prepare required facility forms and schedule surgical cases in the EMR system.
• Coordinate pre and post‑op visits, including therapy if needed.
• Secure pre‑certification for surgery and document in the chart.

Skills

Typing 40 wpm

Medical terminology

Phone & people skills

English communication

Education

High school diploma or equivalent

Tools

Computer literacy

Job description

Illinois Bone and Joint Institute, LLC is seeking a full-time Administrative Assistant II to support our new Sports Medicine specialist and General Orthopaedic Surgeon at our upcoming Orland Park facility.

This role acts as a liaison between assigned physicians and patients, coordinating schedules, surgeries, and clinic activities to ensure efficient patient care delivery. Strong communication and organizational skills are essential for success.