Ortho Administrative Liaison & Scheduling Specialist

Illinois Bone and Joint Institute LLC; Westmont (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Disability Insurance

401k

Wellness program

HSA

FSA

Identity protection

Critical illness

Paid holidays

Paid time off

Job summary

Illinois Bone and Joint Institute, LLC is seeking an Administrative Assistant I based primarily out of our Westmont office. This full-time role supports a board-certified orthopaedic surgeon with office coordination, scheduling, and documentation to ensure smooth patient care delivery.

Responsibilities include handling phone calls, coordinating with staff, arranging deposits for legal matters, and preparing letters and records for patients and colleagues.

Qualifications

• High school diploma or equivalent required.
• Typing speed ~40 wpm with good spelling.
• Computer literate and proficient with common business software/equipment.
• Basic medical terminology knowledge.
• Able to communicate in English, verbally and in writing.
• Excellent phone and people skills; fast-paced environment adeptness.
• Good sense of humor and helpful attitude.
• Valid Illinois driver’s license.

Responsibilities

• Serve as liaison between assigned physician, patients, families, staff, and other professionals.
• Channel requests to the appropriate respondent (physician, PA, nurse, etc.) for timely resolution.
• Schedule patient appointments, both new and established.
• Arrange for legal depositions and ensure medical records are ready.
• Handle correspondence and clerical duties for the physician’s practice.
• Prepare on-call schedules and coordinate physician schedule changes.

Skills

Typing 40 wpm

English communication

Phone skills

Interpersonal skills

Adaptable to fast-paced environment

Humor and helpfulness

Driver's license

Education

High school diploma or equivalent

Job description

Illinois Bone and Joint Institute, LLC is seeking an Administrative Assistant I based primarily out of our Westmont office. This full-time role supports a board-certified orthopaedic surgeon with office coordination, scheduling, and documentation to ensure smooth patient care delivery.

Responsibilities include handling phone calls, coordinating with staff, arranging deposits for legal matters, and preparing letters and records for patients and colleagues.