Physician Admin & Scheduling Specialist

Miami Neuroscience Institute Baptist Health South Florida; Miami (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Miami Neuroscience Institute at Baptist Health South Florida is seeking an organized Administrative Assistant to provide essential support to physicians and leaders. You will schedule appointments, tests, admissions, and procedures, and prepare correspondence and reports.

You will maintain records, manage calendars, coordinate surgeries and testing, and transcribe documents. The role involves liaising with departments, handling travel arrangements, and preparing presentations.

Qualifications

• 2 years of customer service experience in an office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Responsibilities

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians' Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Skills

Customer service

Administrative support

Bilingual English/Spanish

Microsoft Office

Office equipment

Communication skills

Education

High school diploma or equivalent

Job description

Miami Neuroscience Institute at Baptist Health South Florida is seeking an organized Administrative Assistant to provide essential support to physicians and leaders. You will schedule appointments, tests, admissions, and procedures, and prepare correspondence and reports.

You will maintain records, manage calendars, coordinate surgeries and testing, and transcribe documents. The role involves liaising with departments, handling travel arrangements, and preparing presentations.