Philanthropy Gifts & Grants Operations Coordinator

careers-fhcrc; Seattle (WA); Hybrid; USD 65,000 - 93,000; Full time

Benefits offered by this job

Comprehensive benefits

Tuition reimbursement

Paid vacation

Paid holidays

Parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle is seeking a Program Coordinator, Gifts & Grants to provide essential administrative support to the philanthropy team, coordinate meetings, budgets, travel, and special projects, and assist with gift processing and donor inquiries.

This hybrid role requires a Bachelor’s degree or equivalent, at least 1 year of experience, and occasional weekend or evening work; a cover letter is required and some travel is possible; compensation includes a comprehensive

Qualifications

• Bachelor’s degree or equivalent experience.
• 1 year work experience.

Responsibilities

• Provide administrative support for the Associate Vice President, Philanthropy and other program leaders within Gifts & Grants including meeting planning, material development, and action items.
• Collaborate with program leaders and teams to ensure smooth functioning of program’s central operations including purchase orders and supplies.
• Collaborate across department to promote operational excellence and ensure adherence to program norms.
• Support program colleagues with special projects such as coordinating mailings and event support.
• Coordinate with the Gift Services team to ensure accurate and timely processing, acceptance, and acknowledgement of gifts, and troubleshoot issues in a timely and efficient manner.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.

Skills

Administrative support

Meeting scheduling

Budget monitoring

Customer service

Organizational skills

Communication skills

Data entry

Relationship building

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

CRM (Raiser’s Edge/RENXT)

Job description

Fred Hutchinson Cancer Center in Seattle is seeking a Program Coordinator, Gifts & Grants to provide essential administrative support to the philanthropy team, coordinate meetings, budgets, travel, and special projects, and assist with gift processing and donor inquiries.

This hybrid role requires a Bachelor’s degree or equivalent, at least 1 year of experience, and occasional weekend or evening work; a cover letter is required and some travel is possible; compensation includes a comprehensive