Hybrid Gifts & Grants Coordinator

Fred Hutchinson Cancer Center (Fred Hutch); Seattle (WA); Hybrid; USD 43,000 - 61,000; Full time

Benefits offered by this job

Hybrid work model

Comprehensive benefits

Job summary

Fred Hutchinson Cancer Center in Seattle seeks a Philanthropy Program Coordinator to support the Gifts & Grants team with day-to-day administrative duties and special projects. The role partners with program leaders to keep operations running smoothly, including purchases, budgeting, events, and mailings.

The position is hybrid with at least two days on-site at the South Lake Union campus, with occasional travel and after-hours work as needed. Healthcare nonprofit experience is valued.

Qualifications

• Bachelor's degree or equivalent experience.
• 1 year work experience.
• Experience supporting departmental leaders, including meeting scheduling, plans, and materials; and entering and monitoring budget information.
• Customer service experience, preferably in a nonprofit or similar setting.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software.

Responsibilities

• Provide administrative support for the Associate Vice President, Philanthropy and other program leaders within Gifts & Grants including meeting planning, material development, and action items.
• Collaborate with program leaders and teams to ensure smooth functioning of program's central operations including purchase orders and supplies.
• Collaborate across department to promote operational excellence and ensure adherence to program norms.
• Support program colleagues with special projects such as coordinating mailings and event support.
• Coordinate with the Gift Services team to ensure accurate and timely processing, acceptance, and acknowledgement of gifts, and troubleshoot issues in a timely and efficient manner.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.

Skills

Customer service

Communication

Organizational skills

Collaboration

Microsoft Office

CRM experience

Education

Bachelor's degree or equivalent experience

Tools

Raiser's Edge/RENXT

Microsoft Office Suite

Job description

Fred Hutchinson Cancer Center in Seattle seeks a Philanthropy Program Coordinator to support the Gifts & Grants team with day-to-day administrative duties and special projects. The role partners with program leaders to keep operations running smoothly, including purchases, budgeting, events, and mailings.

The position is hybrid with at least two days on-site at the South Lake Union campus, with occasional travel and after-hours work as needed. Healthcare nonprofit experience is valued.