Philanthropy Program Coordinator - Gifts & Grants

careers-fhcrc; Seattle (WA); Hybrid; USD 65,000 - 93,000; Full time

Benefits offered by this job

Comprehensive benefits

Tuition reimbursement

Paid vacation

Paid holidays

Parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle is seeking a Program Coordinator, Gifts & Grants to provide essential administrative support to the philanthropy team, coordinate meetings, budgets, travel, and special projects, and assist with gift processing and donor inquiries.

This hybrid role requires a Bachelor’s degree or equivalent, at least 1 year of experience, and occasional weekend or evening work; a cover letter is required and some travel is possible; compensation includes a comprehensive

Qualifications

• Bachelor’s degree or equivalent experience.
• 1 year work experience.

Responsibilities

• Provide administrative support for the Associate Vice President, Philanthropy and other program leaders within Gifts & Grants including meeting planning, material development, and action items.
• Collaborate with program leaders and teams to ensure smooth functioning of program’s central operations including purchase orders and supplies.
• Collaborate across department to promote operational excellence and ensure adherence to program norms.
• Support program colleagues with special projects such as coordinating mailings and event support.
• Coordinate with the Gift Services team to ensure accurate and timely processing, acceptance, and acknowledgement of gifts, and troubleshoot issues in a timely and efficient manner.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.

Skills

Administrative support

Meeting scheduling

Budget monitoring

Customer service

Organizational skills

Communication skills

Data entry

Relationship building

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

CRM (Raiser’s Edge/RENXT)

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program Coordinator, Gifts & Grants, is a member of the Gifts & Grants program and reports to the Associate Vice President, Philanthropy. The Gifts & Grants program focuses on relationship-based fundraising to secure gifts from individuals, corporate partners, and foundations.

The Program Coordinator, Gifts & Grants, manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropy’s infrastructure and operational goals. The Program Coordinator, Gifts & Grants, provides central administrative support for program leaders and staff, including coordinating departmental meetings, calendars, and special leadership and programmatic initiatives.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Responsibilities

• Provide administrative support for the Associate Vice President, Philanthropy and other program leaders within Gifts & Grants including meeting planning, material development, and action items.
• Collaborate with program leaders and teams to ensure smooth functioning of program’s central operations including purchase orders and supplies.
• Collaborate across department to promote operational excellence and ensure adherence to program norms.
• Support program colleagues with special projects such as coordinating mailings and event support.
• Coordinate with the Gift Services team to ensure accurate and timely processing, acceptance, and acknowledgement of gifts, and troubleshoot issues in a timely and efficient manner.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget
• reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience.
• One year work experience.

PREFERRED QUALIFICATIONS:

• Experience supporting departmental leaders, including meeting scheduling, plans, and materials; and entering and monitoring budget information.
• Customer service experience, preferably in a nonprofit or similar setting.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.