PhD Programs Administrative Assistant - Flexible Schedule

University of the Cumberlands; United States; On-site; USD 40,000 - 52,000; Full time

Job summary

University of the Cumberlands is seeking a full-time Administrative Assistant for the Ph.D. programs within the School of Computer and Information Sciences.

The role reports to the School Dean and Program Director, providing comprehensive administrative support to faculty, students, and staff. Candidates should hold a Bachelor's degree, have at least two years of experience in higher education administration, and demonstrate strong communication, organization, and proficiency with Microsoft

Qualifications

• Bachelor's degree required.
• Minimum two years of administrative assistant experience in college/university.
• Exceptional communication and organizational skills.
• Strong people skills and professional telephone manners.
• Proficiency with Microsoft Office and Blackboard LMS.
• Ability to work a flexible schedule.

Responsibilities

• Assist the Dean and Program Director with data collection and annual program assessment.
• Maintain compliance records for student engagement and attendance.
• Support faculty with information, materials, travel arrangements and expense reports.
• Assist students with questions about classes, registration and dissertation processes.
• Schedule appointments and meetings; research files and prepare documents.
• Coordinate PhD defenses, residencies and graduation ceremonies.
• Review resumes/CVs for credentialing; interact effectively with stakeholders.
• Attend meetings, take notes and generate memos/reports as needed.

Skills

Administrative support

Exceptional communication

Strong organizational skills

People skills

Telephone skills

Team collaboration

Note taking / meeting minutes

Education

Bachelor's degree

Tools

Microsoft Office

Blackboard LMS

Job description

University of the Cumberlands is seeking a full-time Administrative Assistant for the Ph.D. programs within the School of Computer and Information Sciences.

The role reports to the School Dean and Program Director, providing comprehensive administrative support to faculty, students, and staff. Candidates should hold a Bachelor's degree, have at least two years of experience in higher education administration, and demonstrate strong communication, organization, and proficiency with Microsoft