CIS Administrative Assistant for Ph.D. Programs

University of the Cumberlands; United States; On-site; USD 40,000 - 52,000; Full time

Job summary

University of the Cumberlands is seeking a full-time Administrative Assistant for the Ph.D. programs within the School of Computer and Information Sciences.

The role reports to the School Dean and Program Director, providing comprehensive administrative support to faculty, students, and staff. Candidates should hold a Bachelor's degree, have at least two years of experience in higher education administration, and demonstrate strong communication, organization, and proficiency with Microsoft

Qualifications

• Bachelor's degree required.
• Minimum two years of administrative assistant experience in college/university.
• Exceptional communication and organizational skills.
• Strong people skills and professional telephone manners.
• Proficiency with Microsoft Office and Blackboard LMS.
• Ability to work a flexible schedule.

Responsibilities

• Assist the Dean and Program Director with data collection and annual program assessment.
• Maintain compliance records for student engagement and attendance.
• Support faculty with information, materials, travel arrangements and expense reports.
• Assist students with questions about classes, registration and dissertation processes.
• Schedule appointments and meetings; research files and prepare documents.
• Coordinate PhD defenses, residencies and graduation ceremonies.
• Review resumes/CVs for credentialing; interact effectively with stakeholders.
• Attend meetings, take notes and generate memos/reports as needed.

Skills

Administrative support

Exceptional communication

Strong organizational skills

People skills

Telephone skills

Team collaboration

Note taking / meeting minutes

Education

Bachelor's degree

Tools

Microsoft Office

Blackboard LMS

Job description

Get Set for Cumberlands!

Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service.

CURRENT STUDENT or EMPLOYEE? Please log into Workday and use the Career Tile to find and apply to jobs from our internal career sites.

The School of Computer and Information Sciences is currently seeking a full-time Administrative Assistant for the Ph.D. programs. This position will report directly the School Dean and Program Director for the Ph.D. programs. She/he will perform a broad range of duties to support the needs of the program and department. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Moreover, this position contributes to the fulfillment of the mission of the University in offering quality academic programs with Christian values to students of all backgrounds.

Job Responsibilities:

• Assist the Dean and Program Director with Data Collection & Analysis with primary focus on Annual Program Assessment.


• Assist in maintaining compliance records for student engagement and attendance.


• Assist faculty by answering questions and providing information, locating desired information and materials, correspondence, and other material, obtaining desk copies of textbooks, assisting in travel arrangements, and preparing expense reports.


• Assist students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, syllabus, dissertation process, etc. using established guidelines.


• Assist in scheduling appointments, meetings, researching files, records, reports, and other documents requested.


• Assist in course scheduling, course setup and course checks.


• Assist in coordinating PhD dissertation defenses, Residencies and Graduation ceremonies.


• Ability to review Resumes/CVs in support of faculty credentialing process.


• Ability to work collaboratively as part of a team, and to interact effectively with colleagues, administrators, faculty members and students, as well as external constituencies.


• Attend and take notes at various administrative and operational meetings.


• Generate memos, emails and reports when appropriate.


• Perform other job-related duties as assigned by the Dean and Program Director.

Job Requirements:

• Level of education attained: Bachelor's degree.


• Minimum of two years of experience as an administrative assistant in a college/university.


• Exceptional communication skills.


• Superior organization skills and dedication to completing projects in a timely manner.


• Must possess good people skills and the ability to communicate effectively.


• Outstanding telephone skills; polite, friendly manner when working with faculty and students.


• Proficiency in Microsoft Office suite.


• Proficiency in Blackboard or similar LMS.


• Ability to work a flexible schedule.

Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a \"life-more-abundant.\"