Health Sciences Program Admin & Operations Support

CP01 Chatham University; Eastside (KY); On-site; USD 35,000 - 39,000; Full time

Job summary

Chatham University in Kentucky seeks a Program Assistant – Health Sciences to provide day-to-day administrative support for the Doctor of Physical Therapy Program, coordinating academic and financial operations and serving as a liaison with faculty, students, and clinical partners.

Responsibilities include handling contracts, collecting data, organizing meetings, supporting events, and managing budgets and procurement while maintaining strict confidentiality.

Qualifications

• Associate degree or 5+ years' administrative experience required.
• Experience managing correspondence, calendars, deadlines, and records.
• Proficiency with Microsoft Office and Zoom for meetings and documentation.

Responsibilities

• Provide day-to-day administrative support for the program's operations.
• Track and process academic contracts and adjunct faculty.
• Collect and enter program assessment data.
• Prepare student files and academic action letters.
• Assist with program events and meetings including admissions, orientation, scholarships, graduation, licensure, and tasks.
• Handle financial processing: payments, contracts, invoices, and purchase orders; process monthly credit card expenses.
• Maintain university budget procedures; train core faculty on compliance.
• Coordinate procurement of supplies and room reservations for the program.
• Maintain confidentiality and exercise discretion in sensitive matters.

Skills

Communication

Organizational skills

Confidentiality

Emotional intelligence

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Zoom

Job description

Chatham University in Kentucky seeks a Program Assistant – Health Sciences to provide day-to-day administrative support for the Doctor of Physical Therapy Program, coordinating academic and financial operations and serving as a liaison with faculty, students, and clinical partners.

Responsibilities include handling contracts, collecting data, organizing meetings, supporting events, and managing budgets and procurement while maintaining strict confidentiality.