CIS Administrative Assistant for Ph.D. Programs

UC University of the Cumberlands, Inc.; Williamsburg (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

University of the Cumberlands is seeking a full-time Administrative Assistant for the Ph.D. programs within the School of Computer and Information Sciences.

The role reports to the School Dean and Program Director, performing a broad range of duties to support the program and department while handling complex schedules and multi-tasking in a faith-based academic environment. Responsibilities include assisting with data collection, program assessment, compliance records, travel arrangements, and

Qualifications

• Bachelor's degree required.
• Minimum of two years of administrative assistant experience in a college/university.
• Exceptional communication skills.
• Superior organization skills and dedication to completing projects on time.
• Good people skills and effective communication.
• Outstanding telephone skills; polite, friendly manner with faculty and students.
• Proficiency in Microsoft Office suite; familiarity with Blackboard LMS.

Responsibilities

• Assist the Dean and Program Director with data collection and annual program assessment.
• Maintain compliance records for student engagement and attendance.
• Assist faculty with information requests, materials, travel arrangements, and expense reports.
• Assist students with questions about classes, registration, and dissertation process using guidelines.
• Schedule appointments, meetings, and research files; prepare reports.

Skills

Communication

Organization

People skills

Telephone skills

Education

Bachelor's degree

Tools

Microsoft Office

Blackboard LMS

Job description

Get Set for Cumberlands! Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service.

The School of Computer and Information Sciences is currently seeking a full-time Administrative Assistant for the Ph.D. programs. This position will report directly the School Dean and Program Director for the Ph.D. programs. She/he will perform a broad range of duties to support the needs of the program and department. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Moreover, this position contributes to the fulfillment of the mission of the University in offering quality academic programs with Christian values to students of all backgrounds.

Job Responsibilities:

• Assist the Dean and Program Director with Data Collection & Analysis with primary focus on Annual Program Assessment.
• Assist in maintaining compliance records for student engagement and attendance.
• Assist faculty by answering questions and providing information, locating desired information and materials, correspondence, and other material, obtaining desk copies of textbooks, assisting in travel arrangements, and preparing expense reports.
• Assist students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, syllabus, dissertation process, etc. using established guidelines.
• Assist in scheduling appointments, meetings, researching files, records, reports, and other documents requested.
• Assist in course scheduling, course setup and course checks.
• Assist in coordinating PhD dissertation defenses, Residencies and Graduation ceremonies.
• Ability to review Resumes/CVs in support of faculty credentialing process.
• Ability to work collaboratively as part of a team, and to interact effectively with colleagues, administrators, faculty members and students, as well as external constituencies.
• Attend and take notes at various administrative and operational meetings.
• Generate memos, emails and reports when appropriate.
• Perform other job-related duties as assigned by the Dean and Program Director.

Job Requirements:

• Level of education attained: Bachelor’s degree.
• Minimum of two years of experience as an administrative assistant in a college/university.
• Exceptional communication skills.
• Superior organization skills and dedication to completing projects in a timely manner.
• Must possess good people skills and the ability to communicate effectively.
• Outstanding telephone skills; polite, friendly manner when working with faculty and students.
• Proficiency in Microsoft Office suite.
• Proficiency in Blackboard or similar LMS.
• Ability to work a flexible schedule.

Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a “life-more-abundant.” Located in the heart of Appalachia, University of the Cumberlands (UC) is an institution of regional distinction that offers undergraduate degrees in more than 40 major fields of study, along with several pre-professional, graduate and doctoral programs. With a total enrollment of more than 20,000 students, UC is one of the largest and fastest growing private universities in Kentucky and is devoted to preparing students for the future through hands‑on, experiential learning and research.

The University of the Cumberlands does not illegally discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, religion, genetic information, veteran status, because a person is a smoker or nonsmoker, or any other basis on which the University is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other University -administered programs. In order to fulfill its purpose, the University may legally discriminate on the basis of religion in employment, and the University has sought and been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University's religious tenets.