Pharmacy Administrative Specialist

Greater Baltimore Medical Center Healthcare; Towson (MD); On-site; USD 24,000 - 35,000; Full time

Job summary

GBMC HealthCare is seeking an Administrative Assistant to provide high-level administrative support within the Anticoagulation Clinic and Pharmacy department. Duties include timekeeping, file maintenance, transcription, patient registration, scheduling, and compliance-related tasks.

The role requires a college degree preferred or a high school diploma with 3 years of experience, strong confidentiality, and excellent communication skills.

Qualifications

• Knowledge of medical terminology and pharmacy practices.
• Experience with data reporting and patient registration.
• Ability to maintain confidentiality.

Responsibilities

• Provide superior customer service to visitors and calls, acting as an ambassador for the department.
• Prepare letters, reports, forms, and other documents using word processing, spreadsheets, databases and PPT tools.
• Schedule, confirm, and coordinate patient appointments and registrations; handle reminders and pre-registrations.
• Complete patient appointment verification calls and travel screening; maintain patient files.
• Triage calls for Anticoagulation Clinic Pharmacists and manage messages.
• Maintain department supplies and assist with pharmacy inventory control.
• Support HR with interviews and scheduling and manage conference room calendar.
• Track licenses for Pharmacists and Technicians; ensure compliance for inspections.
• Schedule and attend inter/intra-department meetings and distribute notes.

Skills

Medical terminology

Office software proficiency

Business English

Document production

Oral and written communication

Proofreading

Arithmetic

Filing

Customer service

Confidentiality

Pharmacy compliance

Education

College degree preferred

High school diploma or equivalent required

Tools

Word processing

Spreadsheets

Presentations

Databases

Kronos

Job description

GBMC HealthCare is seeking an Administrative Assistant to provide high-level administrative support within the Anticoagulation Clinic and Pharmacy department. Duties include timekeeping, file maintenance, transcription, patient registration, scheduling, and compliance-related tasks.

The role requires a college degree preferred or a high school diploma with 3 years of experience, strong confidentiality, and excellent communication skills.