Pharma Admin Assistant III: Flexible Hours & Growth

PSG Global Solutions; Lexington (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing and recruitment firm is seeking a candidate experienced in calendar management and support roles. The position requires a background in fast-paced environments, preferably within the pharma or biotech industries. Responsibilities include scheduling meetings, managing critical conferences, and handling confidential information. Candidates should be proficient in MS Office and have technology experience with SAP and expense systems. Flexibility in hours is required, with a possibility of temp-to-perm based on performance.

Qualifications

• Candidates must come from a large/corporate/fast paced environment.
• Must have some tenure in resume.
• Pharma/Biotech experience preferred.
• Will support 6-7 people.
• Strong calendar managing experience.
• MS Office proficiency (Outlook, Word, PowerPoint).
• Tech experience with SAP and expense systems (Concur).
• Confidentiality is very important.

Responsibilities

• Maintain the Outlook calendar for individual team members.
• Schedule internal and external meetings, handling confidential information.
• Manage and coordinate critical bio-partnering conferences as needed.
• Add new suppliers/vendors through SMS system.
• Complete monthly expense reports via Concur system.
• General filing and ordering office supplies.
• Coordinate domestic and international travel.

Job description

A staffing and recruitment firm is seeking a candidate experienced in calendar management and support roles. The position requires a background in fast-paced environments, preferably within the pharma or biotech industries. Responsibilities include scheduling meetings, managing critical conferences, and handling confidential information. Candidates should be proficient in MS Office and have technology experience with SAP and expense systems. Flexibility in hours is required, with a possibility of temp-to-perm based on performance.