PERSONNEL SPECIALIST

California State Controller's Office; Sacramento (CA); Hybrid; USD 45,000 - 72,000; Full time

Job summary

The California State Controller's Office is seeking a Personnel Specialist in Sacramento County. Under general supervision in the Statewide Disability Program, you will audit and process payroll documentation in compliance with state and federal laws, rules, policies, and contracts.

This is the trainee through advanced journey level of the Personnel Specialist series. Duties include auditing disability payroll transactions, maintaining files, uploading to the mainframe, resolving errors,

Responsibilities

• Audit and process disability payroll transactions, update files and histories.
• Generate daily payroll and supplemental monthly payroll.
• Maintain and transfer funds between appropriations, establish receivables.
• Upload files to the mainframe and request file extracts for overnight processing.
• Audit, research and resolve computer-generated error messages for disability transactions.
• Cross-train in other units to support team performance.
• Act as payroll telephone liaison to state departments.
• Research and resolve inquiries regarding payroll documentation and procedures.
• Provide instructions to customers regarding corrective action after audits.
• Route, sort, and distribute incoming documents to disability units.

Job description

Work Location

Sacramento County

Position Details

Job Code #: JC-536035

Position #(s): 051-220-1303-999

Working Title: Personnel Specialist

Classification: PERSONNEL SPECIALIST

$4,030.00 - $5,044.00 A

$4,632.00 - $5,807.00 B

$4,799.00 - $6,008.00 C

$5,184.00 - $6,488.00 D

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: Sacramento County

Telework: Hybrid

Job Type: Permanent, Full Time

Facility: Personnel/Payroll Services Division

Department Information

The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.

The Personnel and Payroll Services Division (PPSD) of the California State Controller’s Office is responsible for ensuring that more than 290,000 state employees are paid accurately and on time. This division manages complex payroll systems, processes employee benefits, and handles a wide range of personnel transactions. By joining this team, you’ll be at the forefront of delivering essential services that directly affect the livelihoods of state workers across California.

Take the next step in your career with an organization that values innovation, integrity, and the well‑being of its employees. Apply today and build a California where everyone thrives!

Visit our website to learn more about the State Controller’s Office.

How did you hear about us? Take our survey!

Job Description And Duties

Under general supervision of the Program Manager, in the Statewide Disability Program the incumbent is responsible for auditing and processing payroll documentation in compliance with established State and Federal laws, rules, policies, procedures and collective bargaining contract provisions. This is the trainee through advanced journey level of the Personnel Specialist series. Incumbents are assigned progressively more complex and difficult duties as they gain experience and training.

Duties Performed:

• Audit and process disability payroll transactions, update files and histories. Generate daily payroll and supplemental monthly payroll. Staff involvement includes: processing pay-generating transactions, transfer of funds between appropriations, establish account receivables, Utilize PC software and applications to create payroll transactions and research references on the LAN and the Internet.
• Determine and select the correct payroll application, maintain files, update and delete files as necessary. Upload files to the mainframe and request specific files to be extracted for overnight processing. Experienced staff may provide functional guidance to trainees.
• Audit, research and resolve computer generated error messages for disability and adjustment transactions. Resolution of messages frequently require abstracting and analyzing detailed information and determining correct computations.
• Cross train in other units to support overall improvement of team performance.
• Act as a payroll telephone liaison to state departments, by responding to a variety of inquiries.
• Research and resolve inquiries regarding payroll documentation and procedures through the use of reference materials (i.e. the Payroll Procedures Manual, Operations Guide, etc.).
• Provide instructions to customers regarding corrective action as a result of the audit process.
• Route, sort, and distribute incoming documents to appropriate disability unit or staff.

You will find additional information about the job in the Duty Statement.

Special Requirements

Take the required examination here: Personnel Specialist Examination

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.