Personnel Specialist

State of California; California; On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Annual recruitment and retention bonus

Job summary

The California Department of Justice, Office of Human Resources, Payroll and Benefit Services seeks a Personnel Specialist to ensure timely pay and benefits while you learn a broad range of human resources duties.

You will interpret and apply government rules, resolve payroll issues, answer employee inquiries, maintain official personnel files, review attendance and payroll, and support Workday timekeeping and absence management. A yearly recruitment and retention bonus enhances the base salary.

Qualifications

• Experience in human resources functions including payroll and benefits.
• Excellent communication skills for interacting with employees and supervisors.
• Ability to handle multiple tasks under pressure and meet deadlines.

Responsibilities

• Interpreting and applying governmental laws and rules concerning personnel transactions
• Solving payroll issues independently by utilizing reference materials, policies, and procedures
• Answering inquiries from employees
• Preparing and maintaining Official Personnel Files
• Reviewing and reconciling attendance records and payroll
• Processing employee appointments and separations
• Ensuring accuracy of timekeeping within Workday by tracking time submission
• Providing guidance and technical assistance to employees and supervisors on Workday navigation, time reporting, absence management

Skills

Payroll processing

Benefits administration

HR policies

Workday navigation

Timekeeping

Data accuracy

Communication skills

Tools

Workday

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The California Department of Justice, Office of Human Resources, Payroll and Benefit Services is seeking an enthusiastic individual with outstanding customer service skills to serve as a Personnel Specialist. You will ensure our workforce is receiving timely pay and benefits while learning a significant amount about various human resources functions. As a Personnel Specialist, some of your responsibilities include:

• Interpreting and applying governmental laws and rules concerning personnel transactions
• Solving payroll issues independently by utilizing reference materials, policies, and procedures
• Answering inquiries from employees
• Preparing and maintaining Official Personnel Files
• Reviewing and reconciling attendance records and payroll
• Processing employee appointments and separations
• Ensuring accuracy of timekeeping within Workday by tracking time submission
• Providing guidance and technical assistance to employees and supervisors on Workday navigation, time reporting, absence management

This is a readvertisement of JC-528590, if you have applied no need to re-apply your application is being considered.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

In addition to the regular salary, this classification is eligible for an annual recruitment and retention bonus as follows:

Employees in the Personnel Specialist classification who are performing duties outlined in the class specifications and who are employed for:

• Twelve (12) consecutive qualifying pay periods shall be eligible for an annual $2400 recruitment and retention pay differential
• Twenty-four (24) consecutive qualifying pay periods shall be eligible for an annual $3000 recruitment and retention pay differential
• Thirty-six (36) consecutive qualifying pay periods shall be eligible for an annual $3600 recruitment and retention pay differential
• Forty-eight (48) consecutive qualifying pay periods shall be eligible for an annual $4800 recruitment and retention pay differential

Please note that this occurs every 12 months!

The differentials are payable thirty (30) days following the completion of the qualifying pay periods.

If an employee terminates, transfers out of an eligible class, or is discharged prior to completing the twelve (12) consecutive pay periods, there will be no pro rata payment for those months.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• PERSONNEL SPECIALIST

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of and experience performing human resources functions, including payroll and benefits
• Good judgment and tact when interacting with the public and professional staff
• Ability to work well under pressure, perform multiple tasks accurately, and handle shifting priorities
• Experience with executing workflows and business processes
• Ability to work well both independently and in a team environment
• Knowledge of the State's human resources functions
• Excellent communication skills for collaborating with supervisors and employees to verify attendance data
• Proficiency in Microsoft Excel, Word and Outlook
• Willingness to learn new systems, procedures and regulations