Disability Payroll Specialist

State of California; California; Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

Recruitment pay differential

Job summary

State of California is seeking a Disability Payroll Specialist to process workers’ compensation payroll and SDI/NDI payroll, certify medical leave requests, and assist with time and attendance for disability cases. Telework eligibility is noted and in-person duties may be required for certain functions.

The role requires knowledge of FMLA, CFRA, and related benefit programs, with emphasis on confidentiality and discretion in handling payroll information and leave transactions.

Qualifications

• Knowledge of FMLA, FFCRA and CFRA benefit programs.
• Knowledge of workers' compensation leave and California disability programs.
• Experience completing payroll transactions and related leave accounting.

Responsibilities

• Process workers’ compensation payroll and SDI/NDI payroll.
• Assist with time and attendance for disability cases and leave entitlements.
• Provide administrative support for leave programs and related wage replacement benefits.
• Maintain confidentiality and exercise discretion in processing payroll data.

Skills

FMLA knowledge

SDI/NDI knowledge

Payroll transactions

Leave accounting

Interpersonal skills

Written communication

Analytical skills

Team collaboration

Job description

If you love assisting people with understanding complex information, enjoy being a part of change, and are looking for an environment that values creative problem solving and critical thinking skills, this could be the position for you. The Department of Justice (DOJ), Office of Human Resources, is looking for an enthusiastic individual who enjoys working in a team environment to join the Department's Family and Medical Leave Act (FMLA) & Special Leaves Unit (FSLU). The Disability Payroll Specialist provides workers’ compensation pay and supplementation calculations, assist employees in certifying their medical leave requests, and assists with time and attendance for disability cases. Additionally, the Disability Payroll Specialist assists in administrative tasks and time and attendance functions for employees on leave entitlements and other wage replacement benefits.

Under the general direction of the Supervisor I, the Disability Payroll Specialist will process the workers’ compensation payroll, support the FSLU analysts with Non-Industrial Disability (NDI) Insurance and State Disability Insurance (SDI) payroll, time and attendance, and FMLA administrative support. The Disability Payroll Specialist must exercise discretion, tact, and maintain confidentiality.

NOTE: This classification is eligible for a $2,400 per year recruitment and retention pay differential after twelve qualifying months in classification and increases on a sliding scale each subsequent twelve months in the classification. See below under "Benefits".

Working Conditions

This position has been designated as eligible for telework and is currently a remote-centered position. The position will require in-person attendance on a recurring basis. The selected candidate would report to Department of Justice headquarters in Sacramento when required for functions, in-person meetings, trainings, etc. Expenses related to travel to the office for required events are the responsibility of the employee. All telework schedules are subject to change and may be reevaluated at any time.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Employees in the Sr. Personnel Specialist classification who are performing duties outlined in the class specifications and who are employed for:

• Twelve (12) consecutive qualifying pay periods shall be eligible for an annual $2400 recruitment and retention pay differential
• Twenty-four (24) consecutive qualifying pay periods shall be eligible for an annual $3000 recruitment and retention pay differential
• Thirty-six (36) consecutive qualifying pay periods shall be eligible for an annual $3600 recruitment and retention pay differential
• Forty-eight (48) consecutive qualifying pay periods shall be eligible for an annual $4800 recruitment and retention pay differential

Please note that this occurs every 12 months!

The differentials are payable thirty (30) days following the completion of the qualifying pay periods.

If an employee terminates, transfers out of an eligible class, or is dismissed prior to completing the twelve (12) consecutive pay periods, there will be no pro rata payment for those months.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• SENIOR PERSONNEL SPECIALIST

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge and experience applying the Family Medical Leave Act, Families First Coronavirus Response Act, and California Family Rights Act benefit programs.
• Knowledge of workers compensation Industrial Disability Leave, California Labor Code Section 4800, and Temporary Disability.
• Knowledge and experience applying the Pregnancy Disability Leave benefit program, and SDI and NDI benefit programs.
• Knowledge and experience completing personnel payroll transactions.
• Knowledge and experience completing leave accounting and timesheets.
• Knowledge and experience applying California Department of Human Resources and State Personnel Board laws, rules, and procedures.
• Strong interpersonal, analytical, verbal, and written communication skills.
• Ability to excel in a team driven, interactive environment.
• Ability to organize and establish workload priorities and work under pressure.
• Ability to exercise initiative, flexibility, and adapt to changing priorities in a fast-paced environment.