Personnel Assistant

Honolulu Authority for Rapid Transportation (HART); Honolulu (HI); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, prescription, vision, dental, and life insurance

Generous vacation and sick leave

13 paid holidays annually

Retirement plan contributions

Training opportunities

Confidential counseling services

Parking benefits

Employer-funded Holo Cards

Job summary

The Honolulu Authority for Rapid Transportation (HART) is seeking a Personnel Assistant to support HR operations. This role involves interpreting policies, overseeing recruitment, processing personnel transactions, and ensuring compliance with regulations.

The ideal candidate has high school graduation and three years of clerical experience in public personnel. Benefits include comprehensive insurance, generous leave, and training opportunities. The position is on-site in Honolulu, with a schedule from Monday to Friday.

Qualifications

• Combination of education and experience substantially equivalent to graduation from high school and three years of relevant experience.
• Knowledge of basic personnel administration principles and civil service regulations.
• Ability to understand and interpret labor laws and engage with employees effectively.

Responsibilities

• Advise staff on employment policies and collective bargaining agreements.
• Oversee recruitment and onboarding processes and maintain personnel records.
• Coordinate personnel transactions and ensure compliance with regulations.

Skills

Personnel administration principles

Civil service laws and regulations

Supervision principles

Public personnel clerical experience

Communication with staff

Education

Graduation from high school

Job description

Join Us!

The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.

The Personnel Assistant plays a vital role in supporting HART's human resources operations. This position focuses on interpreting policies, overseeing recruitment, processing personnel transactions, and ensuring compliance with regulations while fostering a productive and organized work environment.

Duties and Responsibilities

• Advise administrative and supervisory staff, and other employees, by interpreting and explaining employment policies and collective bargaining agreements. Topics include recruitment, placement, transfer, training, promotion, classification, personal services contracts, leaves of absence (including family leave), health benefits, retirement, payroll, workers' compensation, work hours, discipline, grievance procedures, and other personnel-related matters.
• Oversee the recruitment and onboarding process by publishing job openings, processing employment applications, conducting recruitment activities, assessing applicant qualifications, communicating hiring decisions to applicants, and coordinating interviews and new employee orientation, including the preparation of necessary documents.
• Prepare and/or supervise requests for personnel and payroll transactions such as appointments, transfers, promotions/demotions, reallocations, resignations, leaves of absences, etc., and ensure transactions are complete, accurate, and compliant with Civil Service laws, rules, regulations, policies, procedures, and bargaining unit agreements.
• Review and approve personnel transactions within HART and coordinate with external agencies such as the Department of Human Resources (DHR), Department of Budget and Fiscal Services (BFS), the Employer-Union Health Benefits Trust Fund (EUTF) and Employees' Retirement System (ERS).
• Recommend changes to personnel policies and procedures to improve efficiency or compliance with applicable laws and quality assurance requirements.
• Maintain electronic and hard copy personnel records and manage security-related tasks such as preparing employee badges and key fobs.
• May supervise subordinates and perform other duties, as required.

Minimum Qualification Requirements

• Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years public personnel clerical experience.
• Knowledge of: Basic principles and practices of personnel administration, merit system philosophy; civil service laws, rules, and regulations; pertinent provisions of the various collective bargaining contracts; occupations common to government service; personnel transactions and methods of keeping personnel records; office practices and procedures; principles and practices of supervision.
• Ability to: Understand and interpret civil service laws, rules, regulations, policies and procedures, and pertinent provisions of various bargaining unit contracts; lay out work of subordinates; review and evaluate personnel programs and make recommendations for improvement; deal tactfully with employees and the public.

Physical Requirement

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Benefits

• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Additional perks include training opportunities, parking benefits, and employer-funded Holo Cards for eligible employees to use on public transit
• Eligibility for the public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Work Schedule and Location

• Schedule: Monday - Friday, 8-hour shift.
• Location: The work for this position is conducted on-site at the HART offices located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
• Relocation: HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.