Personnel Assistant

Honolulu Authority for Rapid Transportation; Honolulu (HI); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical and life insurance plans

Generous vacation and sick leave

13 paid holidays annually

Retirement plan contributions

Flexible spending accounts

Confidential counseling services

Employer-funded public transit benefits

Job summary

A public transit authority is seeking a Personnel Assistant to support human resources operations by overseeing recruitment, processing personnel transactions, and ensuring compliance with regulations. The role requires strong communication skills and an understanding of civil service laws. Ideal candidates will have clerical experience and the ability to work in a dynamic environment.

Qualifications

• 3 years of public personnel clerical experience.
• Knowledge of personnel administration and civil service laws.
• Ability to review and evaluate personnel programs.

Responsibilities

• Oversee recruitment and onboarding process.
• Prepare and supervise personnel transactions.
• Maintain personnel records.

Skills

Communication

Understanding of civil service laws

Interpersonal skills

Organizational skills

Education

High School Diploma

Job description

Join Us!

The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.

Skyline's route is approximately 19 miles, with 19 stations, along Oahu's southern coast, and it is being constructed in three segments. The first segment, from East Kapolei to Aloha Stadium, is already in revenue service, with the next segments planned to extend service from Middle Street, through downtown Honolulu, to the Civic Center Station.

The Personnel Assistant plays a vital role in supporting HART's human resources operations. This position focuses on interpreting policies, overseeing recruitment, processing personnel transactions, and ensuring compliance with regulations while fostering a productive and organized work environment.

Duties and Responsibilitie s

****Advise administrative and supervisory staff, and other employees, by interpreting and explaining employment policies and collective bargaining agreements. Topics include recruitment, placement, transfer, training, promotion, classification, personal services contracts, leaves of absence (including family leave), health benefits, retirement, payroll, workers' compensation, work hours, discipline, grievance procedures, and other personnel-related matters.

• Oversee the recruitment and onboarding process by publishing job openings, processing employment applications, conducting recruitment activities, assessing applicant qualifications, communicate hiring decisions to applicants, and coordinate interviews and new employee orientation, including the preparation of necessary documents.
• Prepare and/or supervise requests for personnel and payroll transactions such as appointments, transfers, promotions/demotions, reallocations, resignations, leaves of absences, etc., and ensure transactions are complete, accurate, and compliant with Civil Service laws, rules, regulations, policies, procedures, and bargaining unit agreements.
• Review and approve personnel transactions within HART and coordinate with external agencies such as the Department of Human Resources (DHR), Department of Budget and Fiscal Services (BFS), the Employer-Union Health Benefits Trust Fund (EUTF) and Employees' Retirement System (ERS).
• Recommend changes to personnel policies and procedures to improve efficiency or compliance with applicable laws and quality assurance requirements.
• Maintain electronic and hard copy personnel records and manage security-related tasks such preparing employee badges and key fobs.
• May supervise subordinates and perform other duties, as required.

Minimum Qualification Requirements

• Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years public personnel clerical experience.
• Knowledge of: Basic principles and practices of personnel administration, merit system philosophy; civil service laws, rules, and regulations; pertinent provisions of the various collective bargaining contracts; occupations common to government service; personnel transactions and methods of keeping personnel records; office practices and procedures; principles and practices of supervision.
• Ability to: Understand and interpret civil service laws, rules, regulations, policies and procedures, and pertinent provisions of various bargaining unit contracts; lay out work of subordinates; review and evaluate personnel programs and make recommendations for improvement; deal tactfully with employees and the public.

Physical Requirement
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. **
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Benefits

• ****Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Additional perks include training opportunities, parking benefits, and employer-funded Holo Cards for eligible employees to use on public transit
• Eligibility for the public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Work Schedule and Location

• Schedule: Monday – Friday, 8-hour shift.
• Location: The work for this position is conducted on-site at the HART offices located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
• Relocation: HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.