Procurement and Contract Management Assistant

Honolulu Authority for Rapid Transportation; Honolulu (HI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical and dental insurance

Generous vacation and sick leave

Retirement plan contributions

Job summary

The Honolulu Authority for Rapid Transportation is looking for a dedicated individual to manage procurement and contract administration. This role involves executing necessary procedures to procure services and ensuring compliance with contractual terms.

Candidates should possess a high school diploma and substantial clerical experience, with knowledge of purchasing principles. Enjoy a range of benefits including health insurance, paid leave, and retirement contributions. This is a full-time role based in Honolulu, Hawaii.

Qualifications

• Graduation from high school and four years of clerical experience, including two years in technical contract specification work.
• Knowledge of basic purchasing contract and specification document principles.
• Ability to review and evaluate contract procedures and understand applicable laws.

Responsibilities

• Initiate procurement for services, commodities, and construction.
• Prepare and review contract agreements and specifications.
• Assist in processing contract changes and ensure compliance with terms.

Skills

Understanding of purchasing contract laws

Attention to detail

Organizational skills

Education

High school graduation

Four years of clerical experience

Two years of technical contract specification work

Job description

Join Us!

The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.

Position Overview

Under supervision of the Director of Procurement and Contracts, this position will have a wide range of responsibilities, primarily involving administrative duties of the procurement of goods, services, construction, and the management of contracts.

Key Responsibilities

• Execute necessary procedures to initiate the procurement of professional services, construction, commodities, and related services.
• Prepare, review, and finalize specifications, contract agreements, special provisions, and exhibits for procurement of technical commodities and services, professional services, and construction, through advertised solicitations.
• Support the receipt of sealed bids, proposals, and statements of qualifications. In the case of bids, assist in the public opening of bids.
• Verify that solicitation folders are complete and accurate.
• Compile weekly status reports on solicitations and contracts.
• Assist in processing contract changes and amendments, by compiling and routing documents for review and approval, using the Unifier system.
• Review and audit payment requests to ensure compliance with contractual terms.
• Ensuring that contract files are organized, complete, and accurate.
• Aid in the closeout of contracts by confirming all contractual terms and conditions have been met.

Minimum Qualification Requirements for the Class

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and four years of clerical experience, including or supplemented by two years of technical contract specification work experience.

Knowledge of: basic principles practices, purposes, and formats of purchasing contract and specification documents, office practices and procedures.

Ability to: understand and interpret applicable purchasing contract and specification laws, rules, regulations, policies and procedures; review and evaluate contract and specification procedures.

Physical Requirement: Candidates must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Grouping: Light

Benefits

HART is an agency of the City and County of Honolulu, and employees enjoy a comprehensive benefits packaged provided by the City. This includes:

• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Additional perks include training opportunities and employer-funded Holo Card for eligible employees to use on public transit
• Eligible for the Public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Work Schedule and Location

• Work Schedule: Monday - Friday, 8-hour shift
• Location: The work for this position is conducted on-site at HART's offices, located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
• HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.